Facility & Supply Officer - fixed term

Your role has already prepared you for a place in our team.

For 20 years, we have lived life as it is and we see, day by day, that each of us has multiple important roles. At home, among friends, or in the community you belong to, you are the person someone relies on. And, in all these roles, you have the opportunity to care for people, to listen, to find solutions, to have patience, and to build trust.

We believe all these matter at a job too. That is why we appreciate both professional experience and what you bring with you from daily life.

We know you already have the most important role. And we believe you can also have a place in our team.

About the role:

In this role, you will also have reception and administrative support responsibilities, being one of the main points of contact for visitors and partners arriving at the headquarters.

What you will do:

• Manage the relationship with product and service suppliers to ensure the continuity and quality of services required by the company.
• Coordinate orders for consumables, materials, and other goods needed for the offices at the headquarters and in the field.
• Ensure the flow of documents and parcels, so that information and materials reach their destination quickly and efficiently.
• Provide administrative support for the headquarters, monitoring the proper functioning of equipment and facilities.
• Greet visitors and facilitate their interaction with the relevant people in the organization.
• Verify and process invoices received from landlords and suppliers, contributing to accurate financial records.
• Update internal registers and systems, prepare monthly reports, and provide support for cost control activities.
• Administer access cards for employees and visitors, contributing to the safety and security of the company's locations.

What matters in this role:

• Good knowledge of Microsoft Office, especially Excel.
• Good organizational, planning, and prioritization skills.
• Communication and relationship skills with various categories of partners and colleagues.
• Attention to detail and the ability to meet deadlines.
• English language skills at a conversational level.

The benefits we offer:

We know that, before any role, you already have an important one at home.

That is why we want you to have time for what matters to you:

• 21 days of leave, plus another 4 days off each year for your well-being and one day off for your birthday
• One extra day off for parents from single-parent families

Caring for others starts with caring for yourself:

• Choice of medical subscription at one of the 2 partner clinics
• 10 therapy sessions per year
• Financial assistance during important moments in life
• Discounts at partners

We want the way we work to offer you flexibility. Therefore:

• Working hours are 9:00-17:00
• Short Friday: every third Friday of the month, the weekend starts earlier

Do you want to find out more about us and the people in the Provident team? Discover our colleagues' stories here: Rolul tău te-a pregătit deja pentru un loc în echipa noastră.

The role is for a fixed term of 2 years.