INDEPENDENT ADMINISTRATIVE-ECONOMIC REFERENT (F/M)

Scope of duties: Professional administrative support for the department secretariat, in particular:

• handling correspondence and supervising the flow and proper storage of documentation;
• preparing documentation related to the procurement of materials, equipment, and services;
• ongoing monitoring of the status and utilization of financial resources;
• preparing documentation necessary for entering into civil law contracts within the scope of the department's activities, in cooperation with the relevant administrative units;
• preparing and describing financial documents in accordance with applicable procedures;
• organizational support for events, meetings, and other activities carried out by the department;
• coordinating activities related to the handling of employees' business trips;
• organization and support for the stays of domestic and foreign guests;
• handling administrative and financial IT systems operating at Politechnika Gdańska, within the scope resulting from entrusted duties and authorizations;
• cooperation with the faculty's administrative units and PG central units;
• ongoing administrative support for the manager and employees.

Requirements:

• education: higher (including bachelor's degree) - mandatory
• other: - at least 2 years of professional experience in administrative work or in a position with a similar scope of duties;
• higher education in a relevant field (e.g., administration, finance, law, management);
• high personal culture and communication skills;
• practical knowledge of the MS Office suite, in particular Word and Excel programs;
• knowledge of the English language in speaking and writing at a level of at least B2;
• experience in administrative or financial support for project implementation;
• ability to work in a team and very good self-organization of work;
• openness to new solutions, demonstrating own initiative and the ability to solve problems independently;
• accuracy and timeliness in performing duties.

NICE TO HAVE:

• having experience in pra