Project & Leasing Coordinator

Job Description: Coordinate and schedule meetings and site visits

Attend to meeting and minutes taking

Manage and respond to emails and phone enquiries

Liaise with Mall’s Management/Hospital’s Management for tenancy renewal meet-up, reinstatement and any other matters relating to tenancy and operations/outlets issues

Keep track of lease renewal and update leasing database regularly and to maintain with strict confidentiality

To update Finance of any rates

Keep track of the Letter of Offer and Lease Agreement and to arrange for Directors’ signatures and timely submission of documents

Monitor SESAMI, ARIBA portals and other portals for leasing opportunity

Generate Purchase Requisition / CAPEX for approval and submission by using computerised software M365

Assist with claims for Maintenance Team

Monitor of project and maintenance department invoices

Coordinate all SFA, Singapore Power, Electricity applications/terminations/renewal

Maintain proper records of all tenancy documents, drawings for renovation and reinstatement works

Liaise with Pest Control company, grease trap/floor trap company to service Polar Café and outlets for pest preventions

Monitor SFA Licenses – take note of the expiry dates and issuance of new license

Attend to Retail Operations, Area Managers’ complaints on outlet issues

Attend to IT team enquiry on submission of documents to LL

Update renovation status and consolidate all invoices pertaining to renovation and purchases of fixed assets

Arrange for air con servicing for outlets, Progen Office in the absence of Project Team

Work closely with Maintenance Team on maintenance routine

Follow up with vendors on quotations, job orders, contractors

Any other ad-hoc as instructed by manager

Job Requirements: Diploma Holder

Preferably 2 years’ experience in related industry

Able to work independently without constant supervision

Possess positive work attitude, drive and resilience to meet job challenges