office administrator

Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience.

Work setting:

Dental practice.

Tasks:

• Implement new administrative procedures .
• Delegate work to office support staff.
• Carry out administrative activities of establishment.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Coach.
• Monitor and evaluate.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Supervision:

Customer service clerk.

Certificates, licences, memberships, and courses :

First Aid Certificate.

Computer and technology knowledge:

• Electronic mail.
• Electronic scheduler.
• Social Media.
• Human resources software.
• MS Excel.
• MS Office.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Database software.
• Google Drive.
• WordPress.
• Electronic medical records.
• Insurance software.

Work conditions and physical capabilities:

• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Large workload.

Personal suitability:

• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Reliability.
• Ability to multitask.
• Time management.
• Adaptability.
• Integrity.
• Team player.

Experience:

1 year to less than 2 years.