Assistant Project Manager (Event & Exhibition)

Your tasks

Position Summary We are seeking an experienced and dynamic Assistant Project Manager. The ideal candidate will possess a strong background in managing large-scale events, exhibitions, and experiential marketing projects. As a Project Manager, you will be responsible for overseeing the planning, execution, and delivery of events, ensuring they are completed on time, within budget, and to the highest standard of quality.

• Developing and maintaining project plans, timelines, budgets and resource allocation.
• Planning and execution of events, exhibitions, experiential marketing campaigns and related projects from pre-production through to completion.
• Coordinate with internal teams including designers, production, operations, logistics and other project stakeholders to ensure smooth project execution.
• Liaise with vendors, contractors, suppliers and other external partners to coordinate project requirements, schedules and deliverables.
• Monitoring project budgets, quotations, purchase orders, expenses and overall project costs.
• Preparation of project documentation, production schedules, meeting minutes, presentations and progress reports.
• Site visits, production meetings, technical coordination, installation, dismantling and on-site event operations where required.
• Assist in ensuring that all project deliverables meet client expectations, company standards and agreed timelines.
• Coordinate with creative and technical teams to ensure designs, drawings, specifications and production requirements are properly communicated and executed.
• Strong attention to detail when reviewing project documentation, drawings, production requirements and on-site execution.
• Resolving project-related issues and provide practical solutions in a timely manner.

Requirements

What we are looking for

• Diploma or Degree in Event Management or any related discipline.
• Minimum 3–5 years of experience in project coordination or project management within the events, exhibitions, MICE, experiential marketing or related industry.
• Experience supporting or coordinating events and projects from planning through to execution.
• Good project coordination, organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with clients, vendors, contractors and internal teams.
• Able to manage multiple tasks and deadlines in a fast-paced project environment.
• Basic understanding of project budgets, costing, quotations and resource planning.
• Strong technical knowledge is preferred, with the ability to read and understand technical drawings and production requirements.