office administration clerk

Education:

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year. Office management and supervision. Administrative assistant and secretarial science, general. General office occupations and clerical services. or equivalent experience.

Work setting:

• Office.
• Rural area.
• Warehouse.
• Associations and non profit organizations.
• General office.
• Agriculture, fishing and/or forestry.
• Business office.

Tasks:

• Type and proofread correspondence, forms and other documents.
• Receive and forward telephone or electronic enquiries.
• Work on reports from manual or electronic files, inventories and databases.
• Sort, process and verify applications, receipts and other documents.
• Process incoming and outgoing mail manually or electronically.
• Send and receive messages.
• Perform basic bookkeeping tasks.
• Prepare and format page presentation.
• Compile data, statistics and other information.
• Prepare invoices and bank deposits.
• Provide general information to clients and the public.
• Photocopy and collate documents for distribution, mailing and filing.
• Order office supplies and maintain inventory.
• Conduct research.
• Perform data entry.
• Provide customer service.
• File material in storage area.
• Label files according to retention and disposal schedules.
• Label, file and retrieve documents.
• Locate and remove files requested.
• Organize and schedule office work.
• Prepare and monitor contracts and budgets.
• Store, update and retrieve financial data.
• Proofread data.
• Prepare journal entry.
• Prepare other statistical, financial and accounting reports.
• Receive and register documents for data entry.
• Operate computerized scanning machines.

Computer and technology knowledge:

• Social Media.
• MS Word.
• Accounting software.
• MS PowerPoint.
• Adobe Acrobat Reader.
• MS Excel.
• MS Outlook.
• MS Windows.
• Electronic mail.
• Data administration.
• Scanning system.
• Google Docs.
• Sage Accounting Software.
• Google Drive.

Bookkeeping and accounting:

• Manual.

Equipment and machinery experience:

• Scanner.
• Computerized high speed colour copiers.

Additional sector experience:

• Fisheries.

Area of specialization:

• Reports.
• Forms and records.
• Financial statements.
• Invoices.
• Charts, tables, graphs and diagrams.
• Correspondence.
• Shipping and receiving.
• Advertising.
• Payroll services.

Security and safety:

• Bondable.
• Confidential security clearance.
• Criminal record check.
• Vulnerable sector check.
• Reference required.

Transportation/travel information:

• Own transportation.
• Own vehicle.
• Valid driver's licence.
• Public transportation is not available.

Work conditions and physical capabilities:

• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Repetitive tasks.
• Combination of sitting, standing, walking.
• Sitting.
• Bending, crouching, kneeling.
• Attention to detail.
• Work with minimal supervision.

Personal suitability:

• Adaptability.
• Collaborative.
• Efficiency.
• Energetic.
• Hardworking.
• Integrity.
• Outgoing.
• Positive attitude.
• Proactive.
• Quick learner.
• Time management.
• Accurate.
• Client focus.
• Dependability.
• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Reliability.
• Punctuality.
• Resourcefulness.
• Team player.

Screening questions:

• Are you available to start on the date listed in the job posting?.
• Do you have experience working in this field?.
• Do you meet the language requirements listed in the job posting for the position (English or French)?.

Employment terms options:

• Evening.

Experience:

2 years to less than 3 years.

Employment terms options:

• Flexible hours.
• Morning.
• To be determined.
• Day.
• Weekend.

Support for newcomers and refugees:

Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) .

Support for mature workers:

Applies hiring policies that discourage age discrimination .

Supports for visible minorities:

Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hi