PA / Exective Assistant

Your tasks

About the Role Our client is seeking a highly organised, proactive and reliable Personal Assistant (PA) to provide comprehensive administrative and secretarial support across a wide range of roles, professional responsibilities and external commitments. This is a varied and demanding role requiring excellent organisational skills, strong written and verbal communication, discretion, attention to detail and the ability to manage a substantial volume of correspondence, documentation and competing priorities. The successful candidate will work closely with a Senior Director on a daily basis, helping to manage their workload, coordinate meetings and ensure that correspondence, reports, papers and other administrative responsibilities are handled efficiently and professionally.

• Participate in daily Microsoft Teams calls and manage diary appointments, meetings and invitations
• Arrange Teams meetings and telephone calls with colleagues and external stakeholders
• Take dictation and prepare correspondence, reports and other professional documents
• Manage and respond to a high volume of correspondence
• Review, organise and mark up extensive meeting papers, highlighting key information
• Coordinate administrative activity across various roles and external commitments,
• Maintain organised records and assist with paperwork

Requirements

The ideal candidate will have:

• Experience in PA, secretarial or administrative support
• Excellent written and verbal communication skills
• Strong organisational skills and the ability to manage a busy workload
• Confidence using Microsoft Teams, Outlook, Word and other Microsoft Office applications
• Experience taking dictation and preparing accurate correspondence and reports
• The ability to work independently, exercise initiative and maintain confidentiality
• A professional, flexible and dependable approach

How to apply

If this sounds like the next challenge you are looking for, apply now with your up-to-date CV.

Other

Personal Assistant (PA) to Senior Director Location: Home-based, with occasional face-to-face meetings in Edinburgh Hours: Monday to Friday approx. 36 hour per week Pay: £15.66 per hour Duration: Temporary for 2 months initially with potential to extend. Starting asap.

Working Arrangements The position is predominantly home-based, with occasional face-to-face meetings required to complete relevant paperwork. The successful candidate must be comfortable working remotely and communicating regularly by Teams, telephone and email.