Corporate Secretary Executive

Responsibilities:

• Oversee end-to-end corporate secretarial functions for entities in Singapore, Malaysia, and other jurisdictions; draft, circulate, and maintain board/shareholder resolutions, minutes, and statutory registers.
• Build and maintain a centralized repository for incorporation records, constitutional documents, and corporate filings.
• Coordinate relationships with external service providers, such as corporate secretarial firms and company administrators across jurisdictions.
• Track statutory filing and annual return deadlines to ensure timely completion.
• Support ongoing third-party due diligence checks, including KYC/AML documentation requests.
• Maintain the corporate governance calendar, ensuring documentation accuracy and compliance across teams.
• Assist with ad hoc corporate administrative matters as the organization scales.

Requirements:

• Diploma or degree in Corporate Secretarial Practice, Business Administration, Law, or a related field.
• A minimum of 3 years of relevant experience in a corporate secretarial or paralegal capacity.
• Proven experience liaising with external service providers and familiarity with multi-jurisdictional structures is preferred.
• Highly organized and detail-oriented, with the ability to effectively manage multiple deadlines independently.
• Problem-solving skills and proficiency in Microsoft Office.
• Strong sense of ownership, initiative, and resourcefulness.
• Professional demeanor and ability to handle sensitive information confidentially.
• Comfortable working in a rapidly scaling and fast-paced environment.
• Understanding of corporate secretarial requirements and the Companies Act of various onshore jurisdictions is advantageous.
• Pursuing or holding the Chartered Secretary qualification (ISCA) is a plus.

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. We regret that only shortlisted candidates will be notified.

EA License No: 01C4394 (PERSOL Singapore Pte Ltd)

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