Accountant

Responsibilities: Daily Accounting Operations: Maintain accurate and up-to-date financial records. Record daily sales, expenses, payments, purchases, and other financial transactions. Ensure all financial transactions are properly documented and supported by relevant records. Maintain the general ledger and other accounting schedules. Ensure transactions are accurately classified and recorded. Monitor daily financial activities and promptly identify unusual or incorrect transactions.

Revenue & Sales Reconciliation: Reconcile daily sales against bookings, services rendered, payment records, and system reports. Reconcile cash, POS, bank transfers, and other payment channels. Investigate and resolve discrepancies promptly. Monitor outstanding payments and ensure proper follow-up. Prepare daily and periodic revenue reports. Monitor revenue performance and identify unusual variances or trends. Ensure all revenue generated by the business is properly captured and accounted for.

Cash & Financial Controls: Maintain strong controls over cash and financial transactions. Monitor cash collections and ensure timely reconciliation. Conduct regular cash counts and reconciliations. Review payment documentation and supporting records. Identify and escalate financial irregularities, losses, or control weaknesses. Ensure approved financial procedures are consistently followed. Support management in strengthening internal financial controls.

Accounts Payable & Receivable: Maintain accurate records of suppliers, vendors, and outstanding obligations. Process invoices and ensure appropriate documentation and approvals are obtained. Track supplier balances and payment schedules. Monitor receivables and follow up on outstanding amounts. Reconcile supplier and customer accounts. Ensure payments are made accurately and in line with approved processes.

Expense & Cost Management: Record and monitor business expenses. Review expenses against approved budgets and identify significant variances. Support management in monitoring operational costs. Identify opportunities to reduce unnecessary expenses without compromising service quality. Maintain proper documentation for all business expenses. Prepare expense reports for management review.

1. Inventory & Stock Controls Work with the Operations and relevant teams to monitor inventory-related financial records.

Reconcile inventory purchases with invoices and payment records. Support periodic stock counts and investigate discrepancies. Monitor wastage, losses, and unusual consumption. Ensure inventory movements are properly documented. Provide management with reports on inventory-related costs and variances.

Payroll & Employee-Related Payments: Facilitate the processing of monthly payroll. Verify salary inputs, allowances, deductions, overtime, and other approved employee payments. Maintain accurate payroll records. Support the processing and documentation of statutory deductions and employee-related obligations. Ensure payroll information is handled with strict confidentiality.

Financial Reporting: Prepare accurate and timely financial reports for management. Prepare monthly management accounts and financial summaries. Provide reports for management. Analyse financial information and provide meaningful insights to management. Highlight financial risks, unusual variances, and areas requiring management attention.

Budgeting & Financial Planning: Prepare annual and periodic budgets. Monitor actual performance against approved budgets. Analyze significant budget variances and provide explanations. Assist management with financial projections and business planning. Provide financial information required for business decisions and new initiatives.

Tax, Audit & Statutory Compliance: Support the business in meeting applicable tax and statutory financial obligations. Maintain accurate records required for tax and regulatory purposes. Work with external accountants, auditors, tax consultants, and relevant authorities when required. Ensure required financial documentation is properly maintained and readily available. Maintain organized accounting records and supporting documentation. Assist with internal and external audits. Respond to audit requests and provide required documentation. Identify weaknesses in accounting processes and recommend improvements. Ensure financial policies and procedures are consistently followed.

Requirements: Bachelor's degree in Accounting, Finance, or a related discipline. 2–4 years of relevant accounting experience. Professional qualification or ongoing professional certification such as ICAN or ACCA will be an advantage. Experience in hospitality, wellness, beauty, retail, or another customer-facing business will be an advantage. Strong knowledge of accounting principles and financial controls. Proficiency in Microsoft Excel and accounting software. Experience with POS, payment reconciliation, inventory, and payroll processes is an advantage. Strong analytical, organizational, and problem-solving skills.