Export Documentation Team Lead

Key Responsibilities

Document Preparation and Compliance Management

• Prepare and manage pre- and post-shipment documents, including commercial invoices, packing lists, letters of credit (L/C) documents, importing-country certificates, customs and insurance declarations, certificates of origin, and other documents required by customers.
• Keep up to date with changes to international trade regulations and shipping documentation requirements.
• Identify potential compliance risks relating to shipping documentation and take appropriate action to address them
• Develop and implement procedures to mitigate compliance risks and ensure documentation is accurate and complete.

Stakeholder Coordination and Issue Resolution

• Coordinate with internal stakeholders, including Shipping, Logistics and ICS teams, to facilitate smooth export operations.
• Liaise with customers and external parties to obtain required information and resolve documentation issues or discrepancies.

Data Accuracy, Records and Document Maintenance

• Maintain accurate digital and physical records of export documentation and related correspondence to prevent delays and customs issues.
• Ensure records are organised and available for periodic document vouching by external auditors.

Process Re-engineering and Optimisation

• Analyse existing export documentation workflows and identify inefficiencies.
• Develop and implement process improvements to streamline document processing and improve accuracy, turnaround time and cost-effectiveness.
• Collaborate with IT, Logistics and ICS teams to improve system integration for export documentation.
• Establish and monitor key performance indicators (KPIs) to measure and improve process effectiveness.

Team Collaboration and Training

• Train and mentor shipping staff on documentation procedures and compliance standards.
• Assist in developing and implementing relevant policies and procedures.

Requirements

• Minimum Higher Diploma or relevant professional certification.
• At least 5 years of experience in export documentation or a related field.
• In-depth knowledge of export regulations and compliance requirements.
• Proficiency in export documentation software and systems.
• Self-motivated, with strong problem-solving skills and a high level of attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage varied tasks requiring different skills in a productive and effective manner.

Please submit your updated resume by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to ••••@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: 69•• •741

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Yeoh Xianni Sherry

Job ID: JOB-01311