Document Controller

Work arrangement: 1 Yr contract (renewable) with full benefits

Location: East

Key Responsibilities

• Editing, formatting, issue and publishing of all reviewed documentation into project template per document change control and quality control procedures
• Maintain configuration control for all document deliverables among local teams, overseas teams and sub-contractors

• Manage document revisions and ensure the latest version is available, provide management information on the status of project documentation by maintaining CDRL Trackers for each respective project
• Provide audit trail for project documentation if required

• Issue reviewed and complete submission package via Design Approval Request transmittals to customer
• Upload submission packages to customer’s document management system

• Distribute the Decision Sheet response from customer on documents to respective staff within project team and update database and trackers accordingly
• Coordinate with subcontractors for certain Design Approval Requests

• Support and provide guidance to staff on the use of the records management system and the relevant record-keeping responsibilities
• Serve as the custodian of all deliverables transmitted and monitor/report of deliverables status

• Be familiar with document review and approval processes of the company’s document management systems
• Ensure compliance with company and legal document management requirements

• Archive and dispose of outdated documents
• Maintain document control database and files

• Update monthly progress report to customer for section on Design Submission and Approval status for all active projects
• Assist and support other functions as the need arises

KeyRequirements

• Minimum 2 years of experience as Document Controller in similar field, notwithstanding, interested candidates who possess the right attitude and drive can also apply
• Must be responsible with a meticulous attitude, proper communication and coordination skills is a must

• Must be proactive, adaptable, willing to learn and apply various processes, problem solve independently, be mentally prepared for tight deadlines and heavy workload
• Proficiency in MS suite is a must

• Experience with LTA projects would be advantageous
• Knowledge in ClearQuest, SharedPalma would be advantageous, but otherwise a keenness to learn new software/ systems will be sufficient

• Attention to detail is essential
• Good communication and inter-personal skills

• Good team player with drive and initiative
• Excellent organizational and time management skill

• Committed to customer satisfaction

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word/pdf format to roger.lee@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

EA Registration Number: R25127279

EA license number 02C4944

EA Personnel: Lee Kah Yung (Roger)