OFFICER, ADMIN cum DRIVER (Dormitory & Foreign Worker Support)

Your tasks

Duties & Responsibilities

• Coordinate foreign worker accommodation matters, including dormitory check-in, check-out, room transfers and room allocation.
• Conduct regular dormitory visits and inspections and follow up with dormitory operators on maintenance, cleanliness and other accommodation-related matters.
• Coordinate room reinstatement works and the handover of accommodation units to dormitory operators or landlords.
• Provide driving and transportation support for foreign workers when required, including transportation to dormitories, medical facilities, government agencies, airports and other locations.
• Coordinate foreign worker repatriation arrangements, including air ticket bookings, transportation to the airport, departure formalities and airport assistance where required.
• Arrange air tickets and assist with itinerary changes, cancellations and other travel-related administrative matters.
• Accompany or transport foreign workers for MOM-related appointments, medical appointments, thumbprint registration and other statutory or administrative requirements.
• Run company and employee-related errands, including collection of medical reports, collection and submission of documents and other administrative duties at external locations.
• Maintain basic records relating to worker accommodation, movements, travel and repatriation matters.
• Liaise with dormitory operators, landlords, travel agencies and other service providers on day-to-day operational matters.
• Assist with urgent foreign worker welfare, accommodation, transportation or repatriation matters, including situations that may arise outside normal working hours.
• Provide general administrative and operational support to the HR Department as required.
• Perform other duties and errands as assigned by Management.

Requirements

Qualification & Experience Generally Required

• GCE N/O Level, NITEC/Higher NITEC, Diploma or equivalent.
• Relevant experience in administration, dormitory operations, foreign worker support, logistics, transportation or similar operational work would be advantageous.
• Must possess a valid Singapore Class 3 driving licence with a good driving record.
• Willing and able to perform regular driving duties, run errands and travel to different work locations as required.
• Basic proficiency in Microsoft Office applications.
• Able to maintain proper records and handle basic administrative documentation.
• Responsible, dependable and able to work independently with minimal supervision.
• Good interpersonal and communication skills and comfortable dealing with foreign workers, dormitory operators and external service providers.
• Able to manage multiple operational tasks and follow through on assigned matters.
• Familiarity with MOM requirements relating to foreign workers and dormitory matters would be an advantage.
• Willing to respond to urgent worker welfare, transportation or repatriation matters outside normal working hours when required.