Corporate Services Executive

Your tasks

The Corporate Services Executive provides human resources, administrative and corporate services support to Peak Ocean Pte Ltd and its related entities. The role supports day-to-day operations, maintains accurate records and coordinates with internal teams and external service providers to ensure timely completion of assigned matters.

1.Human Resources Support

• Coordinate employee onboarding and offboarding, including documentation, orientation, access arrangements and clearance.
• Prepare and maintain employment-related documents, personnel files and HR records with accuracy and confidentiality.
• Assist with work pass and visa applications, renewals and cancellations, where required.
• Maintain leave and attendance records, check timesheets and coordinate relevant information with Finance for payroll processing.
• Support staff welfare activities, training arrangements and internal HR communications.

2.Office Administration

• Support daily office operations, including managing office and pantry supplies, equipment, facilities and maintenance arrangements.
• Coordinate procurement, obtain quotations and liaise with vendors and service providers.
• Arrange business travel, accommodation, transportation and meetings.
• Maintaincompany databases, filing systems, correspondence and administrative records.
• CoordinateIT support, including employee email accounts, Microsoft 365, SharePoint andaccess requests.
• Check and route invoices and supporting documents to the relevant parties for approval and payment processing.

3.Corporate Services and Coordination

• Provide administrative and coordination support for the Company and its related entities.
• Meeting and liaising with external customers when required.
• Liaisewith corporate secretaries, insurers, consultants and other appointed serviceproviders on routine documentation and follow-up matters.
• Maintaincorporate records and track relevant renewal dates, submission deadlines andoutstanding actions.
• Assistwith insurance administration, vendor registrations and company documentationrequired for client or project purposes.
• Support the maintenance of policies, procedures, forms and quality management system records, including coordination of documents for audits.
• Assist Management with meeting arrangements, document preparation and follow-up on assigned matters.

4.General Responsibilities

• Handle employee and company information with discretion and confidentiality.
• Ensure assigned tasks are completed accurately, promptly and in accordance with company procedures.
• Undertake other duties assigned by the Head of Department or Management.

Requirements

• Diploma in Human Resource Management, Business Administration or a related discipline, or equivalent relevant experience.
• At least 3 years of relevant experience in HR support, office administration or corporate services.
• Goodorganisational, communication and interpersonal skills.
• Meticulous, dependable and able to manage multiple priorities.
• Proficient in Microsoft Office; familiarity with Microsoft 365, SharePoint and HR systems is an advantage.
• Able to work independently and collaborate effectively with different teams.
• Able to start work as soon as possible.