Virtual Assistant
About the role
We’re hiring a virtual assistant (VA) to support daily operations, communication, and execution across multiple business functions. This is not a passive admin role. You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks. If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.
What you’ll own
Calendar, inbox & admin management (core)
Manage calendars, schedule meetings, and coordinate across time zones
Organize inboxes, respond to emails, and flag priorities
Draft professional communication (emails, memos, documents)
Prepare meeting notes and track follow-ups
Data & system management
Maintain records in:
Google Sheets
Microsoft Excel
CRMs like HubSpot / Salesforce
Keep data accurate, updated, and well-structured
Organize files across:
Google Drive
Dropbox
Microsoft SharePoint
Research & task execution
Conduct research on:
Competitors
Vendors
Market insights
Compile findings into structured summaries or presentations
Support ad hoc requests and small projects
Client, vendor & communication support
Respond to client inquiries or route them appropriately
Follow up with vendors and track outstanding items
Ensure clear, timely communication across stakeholders
Operations & project support
Assist with:
Invoicing and expense tracking
Light bookkeeping (if required)
Maintain project trackers in:
Asana
Trello
Notion
Monday.com
Keep workflows organized and updated
What makes you a strong fit
You are highly organized and detail-oriented
You take initiative without being asked
You communicate clearly and professionally
You can manage multiple tasks without losing track
You are reliable and follow through consistently
Required experience & skills
1–2 years of virtual assistant, admin, or operations support experience
Strong proficiency in Microsoft Office / Google Workspace
Excellent written and verbal communication skills
Strong time management and organizational ability
Reliable internet and ability to work independently
Nice to have (top candidates)
Experience with CRMs: HubSpot / Salesforce / Zoho
Familiarity with QuickBooks and Xero
Experience supporting founders, startups, remote teams
Handling multiple clients or executives simultaneously
What a typical day looks like
Manage calendar and inbox, prioritizing urgent tasks
Update CRM records and organize documents
Prepare reports, documents, or presentations
Conduct research for ongoing projects
Follow up with vendors and stakeholders
Review tasks and prepare next-day priorities
In short: You ensure operations run smoothly and nothing slips through the cracks.
Key metrics (KPIs)
Tasks completed accurately and on time
Zero missed meetings or scheduling errors
Fast and professional communication response times
Organized and up-to-date records
Positive feedback from clients and stakeholders
Why this role stands out
High ownership and autonomy
Exposure to multiple business functions
Opportunity to grow into:
Operations manager
Executive assistant
Project coordinator
Apply now
If you:
Are highly organized
Take ownership of tasks
Communicate clearly and reliably
This role is a strong fit.