Project Coordinator
(Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility for deadlines) About the Role At Pavago , one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows. This is not a passive administrative role. You will act as the execution backbone of the team — ensuring:
Timelines stay on track
Deliverables are completed
Stakeholders stay aligned
Risks are identified early
Documentation remains organized and accurate
If you are:
Highly organized
Proactive with follow-ups
Comfortable managing multiple moving parts
Strong in communication and coordination
This role is a strong fit. What You’ll Own Project Planning & Timeline Management
Maintain and update project plans using:
Asana
Trello
Monday.com
MS Project / Smartsheet
Track:
Timelines
Milestones
Dependencies
Deliverables
Ensure schedules and project trackers remain accurate and updated
Help teams stay aligned on priorities and deadlines
Documentation & Reporting
Prepare:
Meeting agendas
Meeting notes
Action items
Weekly project reports
Maintain organized documentation in:
SharePoint
Google Drive
Confluence
Create reports covering:
Progress updates
Risks and blockers
Key project metrics
Ensure all project documentation stays clean and accessible
Communication & Coordination (Core Responsibility)
Act as the central liaison between:
Project managers
Team members
Leadership
Stakeholders
Ensure:
Clear communication
Alignment on priorities
Proper documentation of decisions
Follow up proactively on tasks and deliverables
Escalate delays or blockers early before timelines are impacted
Task & Resource Tracking
Monitor:
Task completion
Resource availability
Dependencies
Ensure no task or deliverable gets missed
Help maintain accountability across active projects
Risk & Quality Management
Identify:
Delays
Bottlenecks
Operational risks
Maintain project risk registers and escalation tracking
Help ensure deliverables meet quality expectations before submission
Vendor & External Coordination
Coordinate with vendors, contractors, and external stakeholders
Track deliverables against agreed timelines
Escalate issues proactively when expectations are not met
What Success Looks Like
Projects remain organized and on schedule
Stakeholders stay informed and aligned
Risks are identified before they become operational issues
Documentation remains clean and easy to access
Teams consistently meet deadlines with fewer coordination gaps
What Makes You a Strong Fit
Extremely organized and detail-oriented
Strong follow-up and accountability mindset
Excellent written and verbal communication
Able to manage multiple projects simultaneously
Proactive in identifying risks and solving problems early
Comfortable operating in fast-paced environments
Requirements (Must-Have) Experience
2+ years experience in:
Project coordination
Operations support
Administrative/project support roles
Core Skills
Hands-on experience with:
Asana
Trello
Monday.com
Strong Excel / Google Sheets skills including:
Trackers
Pivot tables
Conditional formatting
Strong organizational and documentation skills
Excellent communication and coordination ability
Comfortable working remotely across multiple stakeholders
Nice to Have
Certifications:
PMP
CAPM
Agile certifications (or in progress)
Familiarity with:
Agile / Scrum workflows
Sprint planning
Experience in:
SaaS
Marketing
Professional services
Construction or operations-heavy environments
What a Typical Day Looks Like
Update project timelines and task trackers
Follow up with teams on deliverables and deadlines
Support meetings with notes and action items
Prepare weekly status updates and reports
Coordinate communication across stakeholders
Identify and escalate risks early
Maintain organized project documentation and systems
In short: You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish. Key Metrics (KPIs)
On-time completion of tasks and milestones
Accuracy and consistency of project reporting
Reduction in missed deadlines caused by coordination gaps
Clean and updated project documentation
Positive stakeholder feedback on communication and organization
Why This Role Stands Out
High ownership across multiple projects
Direct exposure to leadership and operations
Clear impact on execution and delivery quality
Structured workflows with measurable KPIs
Opportunity to grow into:
Project Manager
Operations Manager
Program Coordinator
Fully remote environment with growth potential
Interview Process
Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task (project tracker + status report)
Client Interview
Offer & Background Verification
Apply Now If you:
Love keeping projects organized and moving forward
Are proactive and detail-driven
Thrive in fast-paced operational environments
Enjoy coordinating teams, timelines, and execution
This is a strong opportunity to step into a high-impact project coordination role. Originally posted on Himalayas