Data Entry Specialist

(CRM, Excel & Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours

About the Role

At Pavago , one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools. This is not just a typing role. This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:

• Accurate
• Complete
• Organized
• Audit-ready

If you are:

• Extremely detail-oriented
• Organized and process-driven
• Comfortable working with repetitive, high-volume tasks
• Strong with Excel, CRM systems, and data validation

This role is a strong fit.

What You’ll Own

Data Entry & Accuracy (Core Responsibility)

Enter and update records across:

• Salesforce
• HubSpot
• Airtable
• Microsoft Excel
• Google Sheets

Cross-check data against:

• Contracts
• Invoices
• Customer records
• Internal documentation

Identify and correct:

• Duplicate entries
• Missing information
• Incorrect records
• Formatting inconsistencies

Data Cleaning & Maintenance

Clean and standardize datasets using:

• Filters
• Pivot tables
• Formulas
• Sorting tools

Maintain consistent formatting and naming conventions Perform recurring data audits to ensure long-term data integrity

File & Record Organization

Maintain organized digital records across:

• Google Drive
• SharePoint
• Dropbox

Ensure files are:

• Properly named
• Structured
• Version-controlled
• Easy to retrieve

Reporting & Cross-Functional Support

Generate daily and weekly operational reports including:

• Data update logs
• Audit summaries
• Transaction tracking reports

Support teams across:

• Sales
• Finance
• HR
• Operations

Compliance & Data Integrity

Maintain confidentiality of sensitive business and customer data Follow data handling standards aligned with:

• GDPR
• HIPAA
• CCPA
• Internal compliance procedures

Ensure records remain clean and audit-ready at all times

Process Improvement

Identify recurring data quality issues Suggest improvements to:

• Templates
• Forms
• Data entry workflows
• Automation opportunities

Help reduce manual errors and improve operational efficiency over time

What Success Looks Like

• Data remains accurate, organized, and reliable
• Reports are delivered on time without errors
• CRM systems stay clean and up to date
• Minimal duplicate or missing records
• Teams can confidently rely on business data

What Makes You a Strong Fit

• Extremely detail-oriented and accuracy-focused
• Organized and highly dependable
• Comfortable managing repetitive, process-driven work
• Able to work independently with minimal supervision
• Strong sense of ownership over data quality

Requirements (Must-Have)

Experience

1–2 years of experience in:

• Data entry
• Administrative support
• Clerical operations
• Data management roles

Core Skills

Strong proficiency with:

• Microsoft Excel
• Google Sheets

Experience using:

• Salesforce
• HubSpot
• Airtable
• Similar CRM systems

• Strong typing speed and accuracy
• Ability to manage high-volume data updates efficiently
• Strong written English communication

Nice to Have

Experience in:

• Healthcare
• Finance
• Logistics
• E-commerce
• Compliance-heavy industries

Exposure to:

• Basic SQL
• Google Apps Script
• Data automation tools

What a Typical Day Looks Like

• Update records across CRM systems and spreadsheets
• Audit datasets for accuracy and completeness
• Cross-check records against source documents
• Generate reports for internal departments
• Organize and maintain digital documentation
• Support teams with operational data requests

In short: You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.

Key Metrics (KPIs)

• Typing accuracy ≥ 98%
• Error rate below 1%
• Same-day or next-day completion of updates
• Timely and accurate reporting
• Clean, structured, audit-ready datasets

Why This Role Stands Out

• High ownership of business-critical operational data
• Clear expectations and measurable performance metrics
• Cross-functional exposure across sales, finance, HR, and operations
• Opportunity to grow into:
• Operations roles
• Reporting roles
• CRM administration
• Data operations positions

Interview Process

1. Initial Phone Screen
2. Video Interview with Pavago Recruiter
3. Practical Task (timed data entry + accuracy assessment)
4. Client Interview
5. Offer & Background Verification

Apply Now

If you:

• Take pride in clean, accurate work
• Thrive in structured, execution-focused environments
• Catch small details others miss
• Enjoy keeping systems organized and reliable

This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.

Originally posted on Himalayas