Administrative Project Coordinator - Construction

Welcome to The Palace Company! The Palace Company distinguishes itself in the luxury hospitality sector by offering incomparable experiences through our exclusive hotels, resorts, and vacation clubs internationally. Driven by a deep passion for service, we are dedicated to creating unforgettable moments for our guests, each one designed with care and sophistication. With a history dating back more than 40 years, we are pioneers in creating luxury vacations, marking a turning point in the industry. Our presence spans Mexico, Jamaica, Italy, and Maldives, with 17 world-class hotels, a food plant, an exclusive Palace Elite vacation club, an In House digital agency, and three corporate offices. Additionally, we have five strategic divisions covering Operations, Technology and Product, Commercial, Real Estate, and Finance and Administration. With more than 14,000 committed collaborators passionate about offering the best, we take pride in providing excellence and quality in every aspect of our work, always exceeding the expectations of those who trust us.

Real Estate and Projects: We are transforming the luxury hotel construction industry, not only in Mexico but globally. With a vision that merges excellence, innovation, and sustainability, we are redefining quality and design standards in every project. We create exceptional spaces that not only radiate luxury and comfort but also lead the way in style and technology. Our multidisciplinary team, composed of talented renderers, architects, designers, civil and industrial engineers, and modelers, leads with passion and commitment, ensuring that every detail is a masterpiece of precision and creativity.

• Job Objective: Coordinate the administrative management of construction projects, ensuring the control of budget, costs, documentation, and internal processes, in direct collaboration with the Dirección de Obra.

• Main responsibilities:
• Coordinate and follow up on the administrative management of the construction project.
• Control budget, costs, and financial commitments of the work.
• Manage and keep technical and administrative documentation up to date.
• Follow up on contracts, payments, estimates, and suppliers.
• Coordinate communication between Dirección de Obra and the involved internal areas.
• Prepare administrative and financial progress reports.
• Ensure compliance with internal processes and procedures applicable to the project.
• Attend to and follow up on administrative incidents that may impact the execution of the work.

• Profile and experience:
• Verifiable experience in administration of construction, real estate, or related projects.
• Experience in budget control, cost monitoring, and document management within construction projects.
• Experience working directly with site teams and following up on requirements from the Dirección de Obra.
• Experience in coordination with interdisciplinary teams and different internal areas.
• Knowledge of administrative processes related to suppliers, contractors, contracts, and payments.
• Proficiency in project management tools such as Primavera, MS Project, or similar.
• Intermediate-advanced proficiency in Microsoft Office, particularly Excel.
• Knowledge of document management systems and digital tracking tools.
• Basic knowledge of regulations and procedures applicable to the site and construction environment.

• Competencies:
• Organization and attention to detail.
• Effective and assertive communication.
• Analytical and follow-up capacity.
• Problem-solving and decision-making.
• Planning and time management.
• Coordination and work with interdisciplinary teams.
• Adaptability and ability to work in dynamic environments.
• Ability to simultaneously follow up on multiple processes and requirements.
• Results orientation and achievement of objectives.

• Interaction with areas and teams:
• Constant collaboration with Dirección de Obra, Ingeniería y Construcción, Compras, Finanzas y Recursos Humanos, as well as with suppliers, contractors, clients, site supervisors, and external authorities.

• Work tools:
• Primavera, MS Project, or similar project management software.
• Document management systems and digital archiving.
• Microsoft Office, especially Excel.
• Teams, Outlook, Zoom, and other internal communication platforms.
• Office equipment and tools for document management and control.

Dive into the Exclusive Benefits of Mundo Palace at The Palace Company

Exclusive benefits:

Competitive salary, Seguro de Gastos Médicos Mayores, Seguro de Vida, Fondo de Ahorro, Vales de Despensa, and Aguinaldo.

Exclusive access to our properties:

Enjoy stays and Day Pass with special rates, as well as exclusive rates for your family and friends. Paradise is also for your loved ones!

Palace Contigo and Fundación Palace:

Designed to care for you holistically, promoting your physical, emotional, and financial health through our programs, plus additional access to more than 100 establishments with special discounts for you and your family.

-Requirements-

Minimum education:

Higher education - Licenciatura 3 years of experience

Languages:

Inglés

Age:

between 30 and 45 years

Knowledge:

Administración de proyecto, Control de costos, Microsoft excel, Administración de proyectos inmobiliarios, Software de planificación y gestión de proyectos, Gestión de documentos, Gestión de documentos digitales

Keywords:

residente, encargado, supervisor, subgerente, responsable, coordinador, gestor, capitan, administrative, construction, obra, edificar, edificacion