Senior Bookkeeper & Accounts Officer

KEY RESPONSIBILITIES

• Accounts Receivable & Collections

Raise and issue customer invoices accurately and on time

Monitor debtors daily and proactively follow up overdue invoices — including by phone directly with clients, not just email reminders or statements

Confirm payment arrangements with clients where required, and escalate genuine disputes rather than letting them run

Allocate receipts and maintain accurate customer account records

• Accounts Payable & Bookkeeping

Process supplier invoices, and schedule and process payments

Perform bank reconciliations across accounts within agreed timeframes

Investigate and resolve discrepancies before they compound

Maintain the general ledger and day-to-day bookkeeping records to a high standard of accuracy

• BAS & Compliance

Prepare Business Activity Statements (BAS) accurately and on time each period, liaising with the company's external accountant/tax agent as required for review and lodgement

Apply correct GST treatment to transactions

Maintain audit-ready, well-documented financial records

• Forecasting & Budgeting

Prepare and maintain cash flow forecasts that reflect the real timing of receivables and payables, not just historical averages

Build and maintain budgets, and report actual performance against budget

Flag emerging cash flow or budget risks early, before they become a problem for Brad and Matt

• Ownership & Daily Discipline

Own the finance function's daily rhythm — reconciliations, collections calls and reporting cadence — without needing to be prompted or chased

Communicate clearly and proactively with Brad and Matt on the state of the numbers, including when the news isn't good

Query unclear instructions or figures rather than guessing

• Working Hours

Part-time, 20 hours per week, aligned to Australian Eastern Standard Time (AEST/AEDT) business hours, working the same calendar as the Australian-based leadership team

MUST-HAVE (ESSENTIAL)

• Minimum 5 years of hands-on, full-cycle bookkeeping/accounts experience — accounts payable, accounts receivable, bank reconciliation and BAS preparation

• Demonstrated experience preparing BAS accurately and on time, period after period

• Genuine, proven experience proactively phoning clients to collect overdue payments — comfortable with real, sometimes difficult collection calls, not just email reminders or statements

• Demonstrated experience preparing cash flow forecasts and/or budgets, and reporting actual performance against them

• Proficient in Xero (or an equivalent cloud accounting platform such as MYOB), with strong Excel skills

• High level of accuracy and attention to detail, able to meet recurring compliance deadlines (BAS, reconciliations, reporting)

• Genuine daily self-discipline — works the numbers every day as a matter of routine, without needing to be prompted or chased

• Confident, professional communicator, comfortable having direct conversations with clients about money

• Able to work independently in a remote environment with limited day-to-day supervision

• Available part-time (20 hours per week) on hours aligned to Australian business hours (AEST/AEDT)

NICE-TO-HAVE (DESIRABLE)

• Background in construction, building products, or a trade-services supplier — familiarity with progress claims, retentions or trade payment terms

• Certificate in Bookkeeping and Accounting, and/or BAS Agent registration (or eligibility)

• Experience presenting cash flow forecasts or budget performance directly to business owners or directors

• Experience with credit control or collections as a distinct specialism, not just as one part of a broader AR role