operations officer - administration

Education:

College/CEGEP. or equivalent experience.

Work setting:

Private sector.

Tasks:

• Review and evaluate new administrative procedures .
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Oversee and co-ordinate office administrative procedures.
• Plan and control budget and expenditures.

Supervision:

3-4 people.

Computer and technology knowledge:

• Accounting software.
• MS Excel.
• MS Office.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Google Drive.

Security and safety:

Criminal record check.

Work conditions and physical capabilities:

• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.

Personal suitability:

• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Organized.
• Ability to multitask.
• Time management.
• Team player.

Screening questions:

• Are you available for shift or on-call work?.
• Are you currently a student?.
• Do you have experience working in this field?.
• Do you meet the language requirements listed in the job posting for the position (English or French)?.

Employment terms options:

Shift.

Experience:

2 years to less than 3 years.

Employment terms options:

• Flexible hours.
• Morning.
• Day.
• Weekend.
• Overtime available.

Other benefits:

Parking available.

Support for persons with disabilities:

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities .
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities.

Support for newcomers and refugees:

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) .
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees .
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees .

Support for youths:

• Offers on-the-job training tailored to youth.
• Offers mentorship, coaching and/or networking opportunities for youth.
• Provides awareness training to employees to create a welcoming work environment for youth.

Support for Veterans:

• Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational structures) .
• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.) .

Support for Indigenous people:

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers .
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers .

Support for mature workers:

• Offers mentorship, coaching and/or networking opportunities for mature workers .
• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.) .
• Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities) .