HR Admin

About Us Oon & Bazul LLC is a Singapore disputes and international arbitration firm handling high-value commercial disputes, fraud and asset recovery, shipping, trade, banking and shareholder disputes. We operate from VisionCrest Orchard and are building a focused, disciplined and premium disputes practice — a standard that extends to how the firm is run day to day. About the Role We're looking for an HR Admin to own the day-to-day running of our people operations, from recruitment through offboarding. This is a hands-on generalist role, reporting to the COO, that suits someone organised, dependable and comfortable managing multiple trackers and deadlines with minimal supervision. Key Responsibilities Recruitment & Onboarding Screen and shortlist applications, prepare interview packs, coordinate interview scheduling Maintain recruitment trackers and keep candidates updated on status Track onboarding progress, coordinate system/account provisioning with IT, and ensure onboarding documentation is complete

Employee Administration Process employee documentation and maintain accurate records Manage HR system tickets and leave-related queries Action payroll, IT and administrative requests requiring HR input

Offboarding Manage employee exits end-to-end, including final payroll, tax clearance and reimbursement calculations File offboarding documentation and communicate outstanding matters to departing employees

Reference Checks & Policy Work Review reference check requests and route for approval Maintain and update the Employee Handbook, policies and HR templates

Compliance & Process Discipline Follow established SOPs and processes accurately and consistently, without shortcuts Ensure all HR documentation, employment terms and processes comply with Singapore employment law and statutory requirements (MOM, CPF, IRAS) Flag any uncertainty on legal or compliance matters to the COO rather than making an independent call Maintain audit-ready records at all times

Stakeholder Follow-Up Respond to queries from management, employees, finance, IT and vendors on HR matters Track outstanding approvals and follow up until resolved

Technology & Efficiency Use AI and technology to improve efficiency and streamline HR processes, documentation and tracking Identify manual, repetitive HR admin work that can be automated or simplified

Requirements 1–3 years of HR generalist or HR admin experience, ideally in a professional services environment (experience within legal services is an advantage, but not required) Strong organisational skills and high attention to detail Confident following up firmly with stakeholders at all levels Familiarity with Singapore employment practices, employment law and statutory requirements (MOM, CPF, IRAS) Disciplined about following SOPs precisely, with a low tolerance for compliance risk or shortcuts Comfortable using AI tools such as Claude, Copilot or similar to work more efficiently Discretion in handling confidential information

What We Offer Hands-on exposure across the full employee lifecycle A premium office environment at VisionCrest Orchard Room to grow as the firm's HR function develops