HR Admin Assistant (Foreign Worker Team)

Our client is in construction industry (Grade A1 Contractor/ Class 1 General Builder) and they provide full suite of integrated construction services and solutions in both the public and private sectors.

They are seeking for a detail-oriented and organised Admin Assistant to support the HR– Foreign Worker team within a construction environment. The role will involve handling a large volume of employee and foreign worker records, updating HR databases, preparing documentation, and providing day-to-day administrative support. The work can be routine and repetitive , so we are looking for someone who is comfortable working with large amounts of data and can maintain accuracy and consistency.

JOB DIMENSION (SCOPE)

• Provide daily administrative support to the HR Foreign Worker team.
• Maintain and update records relating to foreign workers, including personal particulars, work permits, documentation and employment records.
• Perform data entry, data checking, reconciliation and verification of large volumes of information.
• Prepare and maintain Excel spreadsheets, reports and HR-related trackers.
• Assist with documentation for work permit applications, renewals, cancellations, transfers and other MOM-related processes.
• Organise and maintain proper filing of foreign worker documents and records.
• Prepare letters, forms and other HR documentation using Microsoft Word.
• Assist with tracking worker movements, expiry dates, documentation status and other HR deadlines.
• Support the HR team in preparing reports and compiling information when required.
• Coordinate with site teams, workers and internal departments on administrative matters.
• Perform other general HR and administrative duties as assigned.

REQUIREMENT

• Diploma or equivalent qualification in Business Administration, Human Resources or a related field is preferred.
• Prior administrative experience, preferably within the construction, engineering or manpower-related industry, will be an advantage.
• Strong Microsoft Excel skills with the ability to handle large datasets and perform accurate data entry.
• Good working knowledge of Microsoft Word and other Microsoft Office applications.
• Strong attention to detail and ability to spot discrepancies in data.
• Comfortable handling routine, repetitive and high-volume administrative work.
• Good organisational and time-management skills.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.

Onion Search Pte Ltd EA License No: 24C2108 EA Personnel: Clover Lai Kah Wai EA Personnel No: R24120119