Project Coordinator

Your tasks

Project Planning & Administration

• Assist and support the Project Manager across all phases of interior fit-out execution.
• Maintain comprehensive project documentation, including plans, reports, logs, and meeting minutes.
• Design, monitor, and control the detailed project schedule, ensuring full compliance with contractual obligations.
• Provide administrative support and organize internal project team and stakeholder meetings.

Coordination & Communication

• Provide required information to the Design Coordinator to ensure all creative and technical design aspects are effectively managed.
• Coordinate the flow of information between sub-contractors, design, engineering, production, logistics, and installation departments.
• Liaise with the planning department regarding scheduling and track/communicate project risks and opportunities.
• Communicate project progress clearly to team members, senior management, and external stakeholders through daily, weekly, and monthly progress reports.

Financial, Commercial & Sub-contractor Management

• Monitor and manage all sub-contractor works for strict compliance with their respective contracts.
• Liaise with the commercial department and Project Quantity Surveyor on all variations, cost implications, and financial tracking.
• Prepare, monitor, and track all Proposed Change Orders (PCOs) and Change Orders (COs).
• Look for ways to increase project profitability, reduce expenses where possible, and assist in managing the project budget.

Site & Client Involvement

• Attend all designated meetings with clients, nominated representatives, sub-contractors, designers, and site teams.
• Set up and maintain a well-structured site office while coordinating and managing onsite fit-out supervisors.
• Liaise directly with clients to understand and align with project objectives.
• Ensure all deadlines are met and maintain composure under high-pressure site environments.

Requirements

We are looking for a smart, ambitious, and driven Project Coordinator with strong interior design and fit-out project experience to join our growing team in Doha.

This role is suited to an organized, detail-oriented professional who can bridge the gap between design, procurement, site execution, and client management. The ideal candidate will assist in monitoring project progress, maintaining documentation, tracking schedules and costs, and ensuring smooth cross-departmental coordination. Preference will be given to candidates with international exposure who bring a structured, multicultural approach to project delivery.

Education

• Bachelor’s or Master’s Degree in Civil Engineering, Architecture, Construction Management, or a related field.

• Minimum 4-6 years of professional experience in the interior design or fit-out sector.
• Demonstrated track record of supporting or delivering high-spec, high-value projects on time and within budget.
• Solid background in project costing, scheduling, and progress reporting.
• Developed computer skills (Advanced proficiency in Microsoft PowerPoint, Spreadsheets/Excel, reporting tools, databases, and planning software like MS Project or Primavera).
• Fluent in English (written and spoken).
• Arabic speaking is a strong plus.

Preferred

• International exposure: lived, studied, or worked abroad.
• Experience working within fast-paced interior fit-out contracting environments or design-build firms.
• Exposure to GCC or international project delivery standards.
• Strong background in sub-contractor and commercial claim coordination.

Technical Skills

• Strong skills in project scheduling, tracking, and documentation control.
• Ability to interpret architectural, interior, and MEP drawings.
• Working knowledge of procurement cycles, technical submittals, and material tracking.
• Proficient in project management software and Microsoft Office Suite.

Skills & Competencies

• Excellent organizational skills and a flair for time management.
• Strong ability to prioritize, multi-task, and handle conflicting demands.
• Detail-oriented, process-driven, and imaginative in finding operational efficiencies.
• Calm, focused, and adaptable demeanor under pressure.
• Collaborative team player with a proactive attitude toward continuous improvement.

Professional Attributes

• Structured, disciplined, and rigorous in administrative execution.
• Passionate about fit-out innovation, operational excellence, and best practices.
• Receptive to feedback and eager to grow within a dynamic project environment.
• Professional and composed in client-facing and contractor-negotiation situations.