Facility Lead

Your tasks

Facility operations & maintenance

• Manage housekeeping teams’ assignment and overall performance, take corrective action based on observation and input from premises and departments, and implement safety and hygiene rules.
• Collaborate with stakeholders on the repairs, replacements, and refurbishment of company facilities (i.e., furniture, shutters, etc.), optimizing space utilization, renovation, and expansions.
• Develop preventive maintenance schedules for key activities in HQ to extend their life cycle and reduce costs.
• Manage the performance of transport service providers (i.e., service cars and commuting buses), ensure on-time full employee transport services, and handle transport-related employees’ complaints on a timely basis.
• Develop and implement facility management policies and procedures.
• Implement tracking mechanisms to monitor asset usage and relocation.
• Manage the courier service for the organization.
• Ensure payment is processed for all outsourced services.
• Supervise and coordinate facility management staff, providing leadership, training, and performance evaluation.

Workplace safety & compliance

• Ensure compliance of head office with safety regulations, including risk assessments and audits.
• Ensure good governance and compliance standards are met for the external relevant areas.
• Conduct regular audits to ensure adherence to compliance and workplace safety regulations.

Budget & vendor management

• Manage facility budgets and oversee all vendors, service providers, and contractors in alignment with procurement to ensure cost-effective and high-quality service.
• Optimize relevant contractor working patterns and performance.

Requirements

Educational background

• Bachelor’s degree in business administration or a related field.

Years of experience

• 5+ years of experience in facility and asset management, preferably within an FMCG environment.

Qualifications & other requirements

• Strong knowledge of building systems, maintenance procedures, and workplace safety regulations.
• Proven ability to manage vendors, budgets, and contracts efficiently.
• Excellent leadership, problem-solving, and organizational skills.
• Ability to work under pressure and manage multiple projects simultaneously.
• Good understanding of safety regulations and industry best practices.