office assistant

Education:

No degree, certificate or diploma.

Work setting:

Office. Construction industry. General office. Automobile dealership. Service company. Service.

Tasks:

• Type and proofread correspondence, forms and other documents.
• Receive and forward telephone or electronic enquiries.
• Work on reports from manual or electronic files, inventories and databases.
• Sort, process and verify applications, receipts and other documents.
• Process incoming and outgoing mail manually or electronically.
• Send and receive messages.
• Perform basic bookkeeping tasks.
• Prepare and format page presentation.
• Compile data, statistics and other information.
• Prepare invoices and bank deposits.
• Provide general information to clients and the public.
• Photocopy and collate documents for distribution, mailing and filing.
• Order office supplies and maintain inventory.
• Conduct research.
• Perform data entry.
• Provide customer service.
• File material in storage area.
• Label files according to retention and disposal schedules.
• Label, file and retrieve documents.
• Locate and remove files requested.
• Organize and schedule office work.
• Store, update and retrieve financial data.
• Calculate the cost of truck repairs and new parts if needed.

Computer and technology knowledge:

Microsoft Publisher. Electronic scheduler. Social Media. MS Word. Accounting software. Quick Books. MS PowerPoint. Adobe Acrobat Reader. MS Access. MS Excel. MS Outlook. MS Windows. Electronic mail.

Area of specialization:

Reports. Forms and records. Invoices. Charts, tables, graphs and diagrams. Contracts. Correspondence.

Regulations knowledge:

Knowledge of labour relations.

Security and safety:

Bondable. Reference required.

Transportation/travel information:

Own transportation. Valid driver's licence. Public transportation is available.

Work conditions and physical capabilities:

Fast-paced environment. Work under pressure. Tight deadlines. Repetitive tasks. Combination of sitting, standing, walking. Sitting. Attention to detail. Work with minimal supervision.

Personal suitability:

Adaptability. Analytical. Efficiency. Positive attitude. Quick learner. Dependability. Efficient interpersonal skills. Excellent written communication. Flexibility. Organized. Reliability. Punctuality. Resourcefulness. Team player.

Screening questions:

1. Do you have experience working in this field?.
2. Do you meet the language requirements listed in the job posting for the position (English or French)?.

Employment terms options:

Morning.

Experience:

Experience an asset.

Employment terms options:

Day.

Other benefits:

Free parking available. Parking available.