HR Assistant - Part Time

About the company

Our client is an American agricultural multinational corporation headquartered in the United States. The company is one of the worlds largest producer of fruit and vegetables. They have operations in over 90 countries world wide.They currently have an opening for a HR Assistant, 3 days per week, salary between S$ 2,400 to S$ 2,500per month with other benefits.

Your tasks

We are seeking a discreet, organized, detail-oriented, and proactive Part-Time HR Assistant to provide high-level administrative support to HR leadership while supporting some of the daily transactional and operational needs of the Human Resources department. This role combines travel, admin and communications support with onboarding and offboarding administration, work flow execution and departmental project support. The successful candidate will help ensure that leadership priorities are well coordinated and certain HR processes run efficiently. Absolute discretion, sound judgment, and strict adherence to data privacy requirements are essential.

• Departmental Support:
• SupportHR initiatives, training sessions, employee engagement events, new systems,tools, and process improvements.

• Prepareand process expense reports, track invoices,and coordinate basic departmentalpurchasing requests.
• HandlePO and invoice data entry into SAP and new vendor set-up requests as required.

• Arrangecomplex and detailed travel plans, itineraries,agendas and compile documents for travel-related meetings.
• Coordinateand support all aspects of complicated global travel plans including managing visas, flights,hotel bookings and local groundtransport.

• Plan,manage and coordinate meetings, both in office and off-site, including hotel andtransport arrangements (if needed), and greet and serve visitors in person.
• Bookmeeting rooms and set up teleconferencesand/or videoconferences accordingly.

• Manageadministrative duties requiring the use of goodjudgment and initiative (such asorganizing files).
• Arrange signingand recording of third-party agreements.

Calendar & ScheduleManagement

• Optimizeand support calendar for HR leadership, including scheduling interviews andsending invitations for townhalls, HR Function meetings and other prioritymeetings.
• Coordinatecross-functional meetings, book rooms, send invitations with clear agendas, andanticipate scheduling conflicts.

lnbox, Communications & Stakeholder Support

• Monitor central HR inboxes; draft responses to routine correspondence and employee inquiries, escalating complexmatters appropriately.
• Serveas a professional point of contact for employees, leaders, candidates,and external vendors.

• Draft standardHR communications and executive correspondence.
• Support implementation of new HR systems, tools or processimprovements.

• Post communications and materials on the intranetportal.

Meetings, Documentation & Action Tracking

• Preparemeeting packets, slide decks,reports, and briefing materials for HR leadership and departmental reviews.
• Maintain Employee Action Tracking system

Onboarding& Offboarding Administration

• Coordinate referenceand/or background checks
• Assembleonboarding materials, schedule orientation sessions, and coordinate equipment delivery with IT.

• Processoffboarding documentation and ensurestandard exit checklists are completed.

Administrative Support to Executives

• May serve as a back-up to the Executive Assistant of the CEO as needed

Requirements

Required Qualifications Experience: 2+ years of experience in HR administration, HR operations, or acomparable role supporting executive leadership and/or transactional HR processes.

Discretion:Proven ability to handle highlysensitive employee, personal, and company information with utmostintegrity, absolute confidentiality and in accordance with data privacyrequirements.

Technical Skills

• Strong proficiency in Microsoft 365, particularly Outlook,Word, Excel, and PowerPoint
• Knowledge of SAP is a plus.

• Generally comfortable with technology.

Communication: Clear, concise,and professional written and verbal communication skills in English.

Organization: Strong planning, prioritization, and follow-through skills, with theability to manage shifting executive and operational demands in a part-time capacity.

Other Qualities

• Hardworking,resourceful, fast learner, ftexible team player and problem-solver with abilityto work under pressure with tight deadlines, anticipate needs and will do whatit takes to get the job done.
• Excellentinterpersonal skills, able to buildrelationships and work well with stakeholders from diverse backgrounds andnationalities.

• Exceptional attention to details and strong organizational skills
• Possess a strong ability to work either independently with minimal supervision or with a team in a fast-paced environment.

• Ability at prioritizing tasks and skilledat multi-tasking
• Assertive yet tactful. Not intimidatedby executives.

Preferred Qualifications

• Degreeor diploma in Human Resources,Business Administration, or arelated field.
• Priorexperience supporting senior HR leadership ina corporate HR or operationsenvironment is preferred.

How to apply

Interestedapplicants, please submit your updatedresume & a recent photo in MS Word format to :

hockkeng@officesecretaries.com.sg& junlei.lim@officesecretaries.com.sg

Please state your availability, current & expected salaries for processing purpose.