General Administrative & Office Support Intern

The Office of the Inspector General is one of the best places to work in the Department of Justice and is one of the premier inspector general offices in federal government. We are seeking a highly-motivated student in support of our mission to detect and deter waste, fraud, abuse, and misconduct in DOJ programs and personnel, and to promote economy and efficiency in those programs. You will work to gain practical work experience that augments your academic course of study.

Major duties

This excepted service position is being filled under the provisions of the Pathways Internship Program, which is designed to provide students enrolled in educational institutions, from high school to graduate level, with paid work opportunities. The program allows students to be exposed to the work of the government through federal internships while pursuing their degrees. The internship also provides federal managers a ready source of student employees and potential permanent employees upon completion of the program requirements. This position is not a routine telework position or summer internship. Selected applicants will be required, per mission requirements, to physically report to the DOJ OIG office location in which they are assigned and can work the duration of their academic career. If you are selected as an General Administrative & Office Support Intern, you will work with higher graded staff in support of office programs and activities to gain practical work experience that augments training in an academic course of study. Your duties may include: Identifying data required for use in the management and direction of programs. Coordinating assigned activities in support of program operations. Identifying various resources (e.g. staffing equipment) required to support program operations. Researching and investigating new or improved business and management practices for application to agency programs or operations. Using office automation software to produce a variety of materials such as spreadsheets, plans, procedures, memoranda, letters, charts, database, travel requests, and presentations from rough drafts. Answering the telephone and greeting visitors, answering questions not requiring significant technical knowledge, and referring technical questions to the appropriate staff member. Performing other administrative and management support assignments. Using word processing software to type letters, memoranda, reports, etc. from handwritten or rough drafts, marked-up copy, and oral instructions into final, error-free copy. Ensures correct punctuation, spelling, capitalization, and grammar and verifies that the format conforms to OIG regulations, style manuals, and office procedures. Assembling data and using database or spreadsheet software to enter, revise, sort, or calculate and retrieve data for standard reports. Assisting in establishing and maintaining an extensive high volume suspense tracking system. Receiving and reviewing incoming mail, reports, and other documents for distribution to appropriate staff according to established procedures and knowledge of organization. Maintaining existing office files and establishing new filing systems, as needed.

Qualifications

Probationary Information: As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period OR 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• Your performance and conduct.
• The needs and interests of the agency;
• Whether your continued employment would advance organizational goals of the agency or the Government;and
• Whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period OR trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Basic Qualifications Must be at least 16 years of age. Must be enrolled or accepted for enrollment in a Technical or vocational school, 2-year or 4-year college or university, graduate or professional school, at a qualifying educational institution on a half-time or full-time basis. Must be in good academic standing with a cumulative GPA (grade point average) of 3.0 or better (must provide a transcript and proof of enrollment/acceptance letter); these standards will be in effect for the duration of the internship. Must maintain enrollment/continue education throughout the duration of employment under the Pathways Program. Minimum Qualifications: In addition to meeting the Basic Qualifications stated above, you must also meet the minimum qualifications for the appropriate grade level, or applicable general or specialized experience, or a combination of both To qualify for the GS-4 level, you must have completed 2 full academic years of post-high school education or an Associate Degree (one year of full-time academic study is defined as 30 semester hours or 45 quarter hours in a college or university; or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school). General experience is defined as progressively responsible clerical, office, or other work that indicates the ability to perform the duties of General Office and Administrative Support Intern. Examples of general experience include: filing materials in alphabetical or chronological order; operating a copier machine; collating and stapling materials; producing a variety of written documents utilizing various word processing software functions; securing information from files and related sources. To qualify for the GS-5 level, you must have completed 4 academic years of post-high school education leading to a Bachelor's Degree or equivalent degree. Specialized experience is defined as progressively responsible clerical office support work that indicates the ability to perform the duties of the position. Examples of specialized experience include: reviewing documents for accuracy and completeness; typing and formatting correspondence and forms; obtaining information from files or general reference sources; taking messages and scheduling appointments; performing routine administrative functions.

Education

You must provide an UNOFFICIAL copy of your transcript or course listing with your application to verify enrollment as well as meeting GPA and grade requirements. Failure to provide a copy of your transcript or course listing will disqualify your application. You will be required to provide a copy of your transcript verifying enrollment, GPA and grade requirements each semester/quarter. All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov. Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. All documentation must be in English or include an English translation. See https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html for more information