Management Assistant

https://infrastruktur.oebb.at/ Wien-Leopoldstadt, Wien 1020 Standard working hours, flexible working hours 38.5 hours req25842

This position is available in both full-time or part-time (min. 25 hours/week).

Your Job

As an assistant to the division management, you will take on a central role close to the management level. In addition to classic administrative tasks and day-to-day operations, you will be responsible for demanding coordination, preparation, and control tasks at a high professional level.

• In this role, you will take on the content-related and organizational support of central topics for the division management and ensure smooth processes in day-to-day operations as well as in projects.
• You will independently prepare complex issues, structure information from different sources, and make it available in a management-ready format.
• The planning, content preparation, and follow-up of meetings, workshops, and internal formats are your responsibility - including securing results and follow-up.
• In your core area of focus, you will act as an experienced coordination point between executives, specialist departments, and relevant interfaces, ensuring a clear flow of information.
• You will keep an eye on ongoing measures, priorities, and deadlines and take responsibility for their control and implementation.
• You will professionally support personnel-related and communicative topics and actively participate in division-wide processes.

Your Profile

• You have a completed university degree (ideally with a focus on logistics or economics) or commercial training with several years of relevant professional experience.

Ideally, you bring experience in an assistant, management, or communication environment as well as within a corporate context.

• Proficient use of MS Office is a matter of course for you, and you also communicate clearly and professionally in both spoken and written English.
• A structured, precise, and independent way of working combined with a good sense of priorities distinguishes you.
• Forward-thinking, reliability, as well as a high degree of discretion and loyalty describe your personality.
• You appear confident when interacting with different contact persons, communicate appropriately for the target audience, and do not shy away from addressing topics clearly.
• You prepare complex content in an understandable and management-ready manner, convincing with presentation skills and tact.

Our Offer For the "Assistant" function, a minimum salary of € 55,307.00 (gross/year) is provided for a workload of 38.5 hours per week. Depending on qualifications and professional experience, overpayment is possible.

Your Application Application link: https://oebb.csod.com/ux/ats/careersite/4/home?c=oebb Search field: req25842