Shipping Operation/Admin Assistant, Singaporean / PR Only
Job Summary
The Shipping Operation/Admin Assistant supports operations and general administrative, requiring strong time management, discretion, and a service-oriented mindset.
Responsibilities
- Prepare and process export shipping documents (Bill of Lading, Packing Lists, Invoices, Certificate of origin etc.)
- Handle shipping documentation / Reporting of shipment details
- Handle data entry and maintain accurate documentation for shipments in the system
- Execute general office errands promptly to maintain smooth office functioning
- Manage office supplies inventory and purchase office items to ensure availability
- Support administrative paperwork, data recording, and filing to maintain accurate records
- Deliver and collect documents, parcels, and other items as assigned to support company operations
- Perform additional transportation tasks as required to meet operational needs
- Coordinate office renovation, repair, and maintenance activities to ensure a safe and functional workspace
- Assist in organizing small company events and activities such as team bonding and CSR initiatives to foster employee engagement
- Perform other administrative support and ad hoc duties as assigned to address emerging office needs
- Maintain confidentiality and professionalism when handling sensitive information with management and clients
- Communicate effectively with colleagues and external parties to support service-oriented office operations
- Good organisational skills with basic computer skills to complete administrative tasks efficiently
- Adapt to multitasking and respond flexibly to changing operational demands
Required competencies and certifications
- Possess a valid Singapore Class 3 driving licence with a clean driving record
- Proficiency in MS Office (Word, Excel)
- Demonstrate responsibility, punctuality, and safety consciousness in daily tasks
- Exhibit a well-groomed and professional appearance