Accounts Assistant (AP)

Your tasks

• Support the Accounts Payable (AP) function by processing transactions and maintaining accurate accounting records.

• Process supplier invoices and payments accurately and in a timely manner.
• Prepare payment batches and supporting documents for payment processing via bank transfers, GIRO, and other approved payment methods.

• Perform data entry and ensure accounts payable records are accurate and up to date.
• Assist in supplier statement reconciliations and follow up on discrepancies where required.

• Respond to Accounts Payable queries from suppliers and internal stakeholders in a timely and professional manner, escalating complex issues when necessary.
• Liaise with MarTrust, ICICI Bank, suppliers, and internal stakeholders to resolve routine payment-related matters.

• Assist in tracking supplier rebates and ensure timely application of credit notes.
• Coordinate with internal departments, including the outsourced vessel accounting team in India, regarding invoice status, payment matters, and related queries.

• Maintain and update AP records, master listings, and supporting schedules.
• Monitor payment due dates and assist in tracking cash outflows.

• Organize and maintain financial documents to ensure proper filing, easy retrieval, and audit readiness.
• Assist in preparing and reconciling intercompany transactions.

• Assist with general ledger postings and the preparation of journal vouchers.
• Support month-end and year-end closing activities.

• Provide administrative and finance support as required.
• Undertake ad hoc assignments and other duties as assigned by the Finance Manager or Accountant.

Requirements

Qualifications& Experience Required

• Diploma orDegree in Accounting, Finance or a related discipline.
• Fresh graduates are welcome to apply.

• 1-2 years of relevant accounting or accounts payable experience will be an advantage.
• Meticulous, organised and able to handle tasks within deadlines.

• Proficient in Microsoft Excel and Microsoft Office applications.
• Good communication and interpersonal skills.

• Able to work independently as well as collaboratively within a team environment.