Advisor NTNU Conferences

This is NTNU

NTNU is a comprehensive university with a main profile in technology and natural sciences and a focus on professional education. The university is located in three cities with its main headquarters in Trondheim.

At NTNU, 9,000 employees and 43,000 students work to create knowledge for a better world.

Video: https://www.youtube.com/watch?v=_KHQjc4ndas

About the position

In the Department of Education, a permanent position is available as an advisor at the Unit for Conferences. The unit assists NTNU's academic environments and partners with professional planning and implementation of national and international conferences, especially scientific conferences.

At the unit, consisting of 10 people, you will work with various conferences and collaborate closely with different academic environments at NTNU. You will follow the conferences from planning to implementation and contribute to creating good meeting places for knowledge sharing and professional collaboration.

The working environment is very good, with a strong culture of sharing and willingness to cooperate. You will be given responsibility and the opportunity to develop through varied tasks and new challenges.

We are looking for someone who is structured and self-driven with strong execution skills. You are quality-conscious and have an inherent desire to create high-quality conferences for NTNU.

Your immediate manager is the unit leader, and your workplace is in Trondheim, Campus Kalvskinnet. Early commencement is preferred.

What does the job involve?

The main area of the position is the planning, guidance, and implementation of conferences. As an employee at the Unit for Conferences, you must enjoy taking charge and leading projects forward in collaboration with the client. The tasks will vary depending on the conference format and may include:

• Advising, planning, and clarifying service delivery for conferences in collaboration with the contract partner
• Setting up registration pages with payment and participant management
• Abstract and paper processing for scientific conferences
• Tasks related to conference accounts
• Clarifying, reserving, and following up on conference venues and social programs
• Serving as a link between the conference and technical suppliers
• Managing the conference secretariat and ensuring that everything from registration, logistics, and social events functions correctly
• Assisting in solving all challenges that may arise along the way

Changes to conference services may occur.

Which qualifications must you have for the job?

You have:

• education at minimum bachelor level. Relevant practical experience can compensate for the education requirement
• experience from relevant project work and/or events
• good digital competence and system understanding
• very good oral and written skills in Norwegian, as well as good skills in English

It is an advantage if you have:

• experience with project management, event implementation, and coordination work
• experience from administrative work relevant to the position's work and area of responsibility
• experience with project accounting and ordering processes, preferably from the public sector
• experience with website work and digital publishing tools
• knowledge of processes related to the submission and handling of abstracts and papers
• knowledge of NTNU's operations

Personal qualities

We will emphasize that you:

• have good relationship, communication, and collaboration skills and meet different people in an open and inclusive manner
• are service-oriented and solution-oriented
• work independently and structured, and are able to drive several projects forward simultaneously
• are proactive, initiative-taking with good execution power, and handle unforeseen situations when required

When assessing the best qualified candidate, emphasis will be placed on education, experience, and personal suitability, as well as motivation for the position.

Why should you choose us?

• You will become part of Norway's largest university with an important societal mission – knowledge for a better world.
• Good opportunities for competence development and career building.
• A flexible workday with arrangements for work-life balance.
• Attractive welfare schemes, including a pension scheme in Statens pensjonskasse.
• Modern work tools and access to a wide professional network.
• Opportunity to contribute to the development of education, research, and innovation in an international environment.
• Stability and security that comes with a state position.

NTNU – inclusion and diversity

Diversity is a strength, and at NTNU, we aim to be an employer that reflects the diversity of society and utilizes the potential in the population's collective competence. Our vision is Knowledge for a better world and our values are creative, critical, constructive, and respectful. We believe that an organization that is equal, diverse, and gender-balanced is crucial for us to achieve our goals together.

We want employees with different competencies, combinations of subjects, life experiences, and perspectives to contribute to even better problem-solving of our societal mission within research and education.

Salary and terms

In the position of advisor, code 1434, you will normally be paid from gross NOK 630,000 - 670,000 per year depending on qualifications.

Salary is determined according to the state's salary regulations depending on qualifications. From the salary, a 2% statutory contribution is deducted to Statens pensjonskasse.

The employment is carried out according to the principles in the state employees act, and legislation regulating the export of knowledge, technology, and services. Job content and organizational affiliation may change over time.

For necessary professional and social interaction, it is a prerequisite that you are present in and available to the working environment on a daily basis.

Worth noting when you apply

After the application deadline, we will assess your application based on the information you have submitted in Jobbnorge. Ensure that your application clearly shows how your qualifications, skills, and experiences meet the requirements and criteria described in the announcement.

The application must include:

• A cover letter where you clearly describe why you are applying for the position, and how your qualifications and experiences meet the requirements of the announcement
• CV, diplomas, and certificates

If all or part of your education was completed abroad, we ask you to additionally attach documentation on the scope and quality of your entire educational path, both bachelor's and master's education, in addition to other higher education.

Upon request, you must be able to provide certified copies of your documentation. As part of the recruitment process, background checks may be conducted on relevant candidates.

Artificial Intelligence (AI) may be used as support for certain administrative tasks, for example, to prepare case studies or suggestions for interview questions. All assessments and decisions in the recruitment process are made by humans.

A public applicant list with name, age, job title, and municipality of residence will be prepared after the application deadline has expired. If you wish to reserve yourself from being listed on the public applicant list, this must be justified. Assessment will be made in accordance with current legislation. You will be notified if the reservation is not granted.

If you have questions about the position, you can contact unit leader Monica Amundsen, tel. 95801267, e-mail monica.amundsen@ntnu.no

We look forward to hearing from you!

Application deadline: 02.11.2026