HR/Admin Assistant

About the role The HR / Admin Assistant supports daily HR operations, with a primary focus on recruitment, hiring coordination and new employee onboarding. The role works closely with hiring managers, candidates, recruitment agencies and internal departments to support manpower requirements and ensure a smooth hiring and onboarding process. The role also assists with employee records, HR administration and general office administration. Key responsibilities Post and update job advertisements on approved recruitment platforms.

Source candidates through job portals, recruitment agencies, referrals and other channels.

Screen resumes and shortlist candidates based on job requirements.

Coordinate interviews between candidates and hiring managers.

Communicate with candidates regarding interview arrangements, application status and follow-up.

Liaise with recruitment agencies on candidate submissions, interview arrangements and feedback.

Maintain accurate recruitment records, hiring trackers and manpower updates.

Coordinate pre-employment documents and new employee information.

Arrange medical examinations, background checks and other required pre-employment steps where applicable.

Prepare onboarding documents, employee files and HRIS records.

Undertake ad-hoc HR, administration and other related assignments as assigned by the HRD/Immediate Superior from time to time, in line with business and operational needs.

About you Diploma or equivalent qualification in Human Resources, Business Administration or a related discipline.

1–2 years of experience in HR administration, recruitment or onboarding is preferred.

Candidates with relevant internship experience and a strong willingness to learn may also be considered.

Familiarity with recruitment platforms, interview coordination and employee documentation.

Basic knowledge of HR administration and onboarding processes.

Proficient in Microsoft Office, especially Excel, Word and Outlook.

Good communication, coordination and organisational skills.

Detail-oriented, responsible, proactive and able to follow up on outstanding matters.

Able to manage multiple tasks in a fast-paced manufacturing environment.

A good team player who can work effectively with hiring managers and different departments.

Willing to work at East Region/Changi North Crescent