Office assistant (NL, DE)

Are you administratively strong, organizationally minded and do you love a versatile role with international contacts? As an Administrative Assistant, you will be the right hand of the manager and support daily operations in the areas of administration, invoicing, quotes, and practical organization. A challenging position within a specialized technical SME in the Waasland.Does this appeal to you? Then read on quickly!The function content* What you will do as an Administrative Assistant:

• Organize daily office administration and ensure that everything runs smoothly and in a structured manner.
• Manage the general mailbox, answer telephone calls, and process incoming mail.
• Prepare, draft, and administratively follow up on quotes for international customers.
• Prepare sales invoices and correctly follow up on payments.
• Check purchase invoices and enter them into Exact Online.
• Prepare and execute payments and support the financial administration.
• Maintain contact with customers and suppliers regarding quotes, invoices, orders, and administrative questions.
• Support the management of exchange parts and spare parts, including stock control and administrative follow-up.
• Organize business trips for the manager and technical staff, including flights, hotels, and practical appointments.
• Manage administrative documents and files for technical projects, maintenance work, and international assignments.
• Correctly process, update, and check data in Exact Online.
• Provide support for personnel administration and the search for new employees.
• Work directly with the manager and provide support for various organizational tasks.
• Critically review administrative processes and make suggestions to work more efficiently.
• Set priorities independently and ensure that important administrative actions are handled in a timely manner.

Our client You will join a specialized technical SME in the Waasland with more than 25 years of expertise in industrial high-pressure installations and isostatic pressing technology. The company supports customers worldwide within sectors such as automotive, aerospace, medical technology, petrochemicals, and research. Activities include, among others, inspections, certifications, maintenance, repairs, technical advice and the supply of specialized installations. Within the small and close-knit team, communication lines are short and you will work directly with the manager. Who you are as an Administrative Assistant:

• Bachelor thinking and working level or equivalent through relevant experience.
• Experience within a broad administrative role, office management or financial administration is a strong asset.
• Accurate, structured, and organizationally strong.
• Able to work independently and take responsibility for various administrative files.
• A true hands-on mentality and a willingness to take on the practical execution of tasks yourself.
• Proactive mindset and taking initiative when something needs to be arranged.
• Good knowledge of English and German, as you will regularly communicate with international contacts.
• Knowledge of French is a plus.
• Willingness to further develop your language skills.
• Good knowledge of MS Office, primarily Outlook and Excel.
• Experience with Exact Online is a significant added value.
• Affinity with a technical or industrial environment is a bonus.
• Able to communicate fluently with customers, suppliers, and internal colleagues.
• Handle financial and business-sensitive information discreetly and reliably.
• Able to switch flexibly between administration, financial follow-up, and practical organization.
• A mature and solution-oriented personality who likes to think along with the manager.
• You feel at home in a smaller organization where collaboration and independence are central.