Senior Personnel Specialist

Job Summary:

The Senior Personnel Specialist is responsible for managing employee records, personnel administration, and day-to-day employee lifecycle processes. The role ensures accurate and compliant employee documentation and data, while effectively managing social insurance, attendance inputs, contracts, employee status changes, and liaison with the Labor Office and relevant authorities.

Key Responsibilities:

Maintain accurate and up-to-date employee records on HRIS/ERP systems, ensuring data integrity and completeness.

Prepare and process employment contracts, new-hire documentation, and onboarding formalities.

Manage employee offboarding process; resignations or terminations, including documentation, clearance, and system updates.

Administer social insurance ensuring timely enrollment, updates, and compliance.

Monitor employee attendance and ensure accurate inputs related to leaves, overtime, deductions, and payroll-related data .

Liaise with the Labor Office and relevant governmental authorities regarding employee registrations, terminations, and statutory requirements.

Prepare HR reports related to headcount, turnover, attendance, employee change of statuses, and personnel data .

Respond to employee inquiries regarding contracts, personal records, insurance, attendance, and personnel procedures.

Ensure proper filing and maintenance of personnel documentation in line with company policies and legal requirements.

Support internal and external audits by providing accurate and complete personnel records and documentation.

Maintain strict confidentiality of employee information and personnel records.

Job Requirements:

Education

• Bachelor’s degree in Human Resources, Business Administration, or a related field .

Experience

• 4–6 years of relevant experience in Personnel, HR Administration, or HR Generalist roles.
• Previous experience in Labor Office and Social Insurance processes is essential.

Technical Competencies

• Strong knowledge of Personnel & HR Administration processes and employee lifecycle management.
• Very Good understanding of Egyptian Labor Law and related employment regulations .
• Strong knowledge of Social Insurance and Labor Office procedures .
• Experience in employment contracts, onboarding, off-boarding, and employee documentation .
• Strong understanding of attendance management and payroll-related HR inputs .
• Proficiency in HRIS/HRM and ERP systems ; Odoo experience is an advantage.
• Good command of Microsoft Office, particularly Excel .
• Ability to prepare and analyze personnel and HR reports .
• Strong documentation, filing, and record-management skills.

Behavioral Competencies

• Attention to Detail & Accuracy
• Confidentiality & Integrity
• Time Management
• Communication & Interpersonal Skills
• Accountability & Ownership
• Problem Solving