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Part-Time HR Officer

NilayaDenpasar, Baliglintspublished 10/21/2026
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4 more positions at Nilaya →
Must-have:E-CommerceHybrid

About the company

Nilaya is a BPOM and Halal-certified herbal supplement brand based in Bali, with its own production facility and a growing team across production, marketing and e-commerce. We are looking for a part-time HR Officer to handle all people administration and compliance, support the founder's immigration paperwork, and run recruitment end to end. This is a hands-on, generalist role for someone who knows Indonesian labour and immigration practice well, works independently, and keeps everything documented and on time. You report directly to the founder.

Your tasks

  1. HR administration & compliance

Keep Nilaya fully compliant with Indonesian labour law across both company entities.

  • Draft, issue and renew employment contracts (PKWT, PKWTT, freelance/mitra agreements) and keep the contract register current, including PKWT reporting to Disnaker where required
  • Register and manage all staff on BPJS Ketenagakerjaan and BPJS Kesehatan: enrolments, salary updates, mutations, terminations and monthly contribution reconciliation
  • Prepare monthly payroll inputs (attendance, overtime, leave, deductions) and hand clean data to the accountant; check PPh 21 withholding is applied correctly
  • Administer leave, THR, overtime and Bali/Badung minimum wage (UMK) compliance
  • Maintain personnel files, company regulations (Peraturan Perusahaan) and mandatory postings; handle Disnaker reporting (Wajib Lapor Ketenagakerjaan)
  • Run onboarding and offboarding, including exit documentation and severance calculation when applicable
  • Handle warnings (SP1–SP3), disputes and terminations correctly and with proper documentation
  • Keep Bastien informed of regulatory changes that affect staff costs or obligations
  1. Founder immigration (KITAP)

Handle the founder's immigration file so that nothing lapses and no deadline is missed.

  • Manage the KITAP and its related documents: MERP (multiple exit re-entry permit), 5-yearly renewal, address and passport-change reporting to Imigrasi within the legal deadlines
  • Keep civil-registry documents current: SKTT / KTP-OA (Dukcapil), STM (police registration) and any Kelurahan/Banjar letters
  • Liaise directly with Kantor Imigrasi Denpasar/Ngurah Rai and Dukcapil; prepare and submit filings yourself rather than through an agent wherever possible
  • Track all expiry dates in a shared calendar and flag renewals at least 90 days ahead
  • Advise on related corporate-immigration matters when they arise (e.g. RPTKA/notification if a foreign hire is ever considered)
  1. Recruitment & due diligence

Run hiring end to end so the founder only meets a vetted shortlist.

  • Write and post job descriptions on Glints, Jobstreet/Seek, LinkedIn and local Bali networks; manage applicant pipelines and keep candidates informed
  • Screen CVs, run first-round interviews (phone/video) and deliver a ranked shortlist with a comparison table for each role
  • Schedule and sit in on final interviews with the founder; prepare structured questions and scorecards
  • Carry out pre-hire due diligence: reference calls to previous employers, verification of KTP, NPWP, education and certificates, portfolio or social-media checks for marketing roles, and SKCK where appropriate
  • Draft offer letters, negotiate within the approved band and convert offers into contracts
  • Coordinate probation reviews and the 3-month confirmation decision

Requirements

Must have

  • 3+ years in an HR generalist or HR admin role in Indonesia, ideally in a PT PMA, manufacturing or F&B company
  • Hands-on experience with BPJS Ketenagakerjaan/Kesehatan portals (SIPP), PKWT/PKWTT contracts, THR and payroll inputs
  • Working knowledge of UU Cipta Kerja / PP 35/2021 and Disnaker procedures
  • Experience handling KITAS/KITAP filings and dealing with Imigrasi and Dukcapil in person
  • Proven recruiter: has sourced, screened and interviewed candidates and checked references
  • Fluent Bahasa Indonesia and working English (written and spoken)
  • Discreet, organised, comfortable owning deadlines without supervision
  • Based in Bali (Badung/Denpasar area)

Other

Working arrangement Type: Part-time, PKWT (fixed-term), renewable Hours: 2 days per week (approx. 16 hours); more during active hiring periods. Location: Hybrid — remote for admin work, on-site in Bali for interviews, Imigrasi/Disnaker visits and staff matters Reports to: Founder Compensation: To be confirmed — monthly fee or day rate Start: As soon as possible