human resources assistant

*Human Resources Assistant*

Niagara Falls Public Library

Full-time, Permanent (1 position available)

The Niagara Falls Public Library is seeking a full-time Human Resources Assistant to provide support in promoting and sustaining a productive and high-achieving workforce. The incumbent will assist in a variety of Human Resources (HR) services and administrative support services to enhance the Library?s organizational effectiveness.

Duties of this role include: Assisting in the administration of the Library?s HR policies, procedures, and initiatives; health & safety; disability management; Workday management; recruitment; compensation and benefits; employee relations; employee training and development; legislative compliance; book-keeping; payroll processing; record-keeping; recording and managing meeting minutes; researching information; and report preparation.

*Key Responsibilities*

• Assists in the administration of HR practices, policies, and processes in compliance with legislation and the Library policies
• Assists with recruitment and hiring, training, compensation and benefits, health and safety
• Assists with the development and administration of policies, procedures, and guidelines to ensure workforce alignment with the Library?s strategic goals.
• Participates in staff meetings, JHSC meetings, and other meetings and seminars as needed
• Assists with the ongoing development of employee training systems
• Provides HR support to staff as required
• Provides HR information and training for employees
• Participates in and assists with workplace investigations
• Prepares statistical reports as needed
• Promotes and ensures a safe and respectful workplace
• Assists with tracking and maintenance of systems, including scheduling, vacation and sick time
• Assists with administration of benefits: Sun Life, OMERS
• Assists in the preparation and deployment of staff communications and HR operations
• Assists in the management of filing systems and maintenance of employee records
• Assists in the administration of employee claims: WSIB
• Other duties consistent with job responsibilities

*Skills, Knowledge & Training: *

• College diploma in Human Resources, Business Administration, or a combination of relevant education and experience
• CHRP designation considered an asset
• Demonstrated knowledge of current HR legislation and practices
• Knowledge of the Workday enterprise software platform considered an asset
• Demonstrated strength in the area of advanced computer skills including proficiency in MS Office Suite and Google Suite, including database management and record-keeping and the use of online information systems
• 1 year of relevant experience
• Library experience and knowledge is an asset
• Possess strong interpersonal skills and a commitment to high standards of customer service
• Exhibits superior oral and written communication skills with the ability to promote a harmonious workplace
• Effective organizational, analytical, and problem-solving skills with the ability to work independently and be self-motivated
• Demonstrates a high level of accuracy and attention to detail
• Ability to deal with multiple projects and work under tight deadlines
• Key Competencies:
• Superior communication
• Commitment to Outstanding Customer Service (internal and external focus)
• Data analysis
• Planning and organization
• Superior interpersonal skills
• Continuous learning
• Innovativeness and change management
• Leadership focus
• Supervisory effectiveness
• Problem solving and decision making
• Technology Level 3

*Workplace Environment:*

The NFPL strives to be a workplace which fosters respect for all customers and co-workers, and requires employee commitment to the following:

• Adherence to the legal requirements of all levels of government, e.g. Health and Safety, Human Rights, Harassment, Freedom of Information and Privacy.
• Adherence to the policies and procedures of the Library which implement these requirements.
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