HR Assistant

About the role

The HR Assistant supports the day-to-day running of the Human Resources function and the office at Neutron Pte. Ltd. The role covers office coordination, HR documentation and record keeping, and the organisation of company gatherings and events.

Key responsibilities

• Coordinate daily office management, including oversight of general office operations, workspace organisation and the smooth running of administrative routines.
• Prepare, process and maintain HR paperwork such as employment documents, forms, letters and staff records, ensuring accuracy and timely completion.

• Maintain organised physical and electronic filing systems for HR and office documents, observing confidentiality and data protection requirements.
• Plan and coordinate company gatherings and events, including scheduling, venue and catering arrangements, invitations and on-the-day logistics.

• Support employee engagement activities by gathering feedback after events and sharing suggestions for improvement.
• Support the employee lifecycle administratively, including preparing onboarding documents, arranging staff access and equipment, and assisting with exit paperwork.

• Assist with recruitment administration, such as scheduling interviews, coordinating with candidates and maintaining candidate records.
• Maintain staff attendance, leave and other HR records, and respond to routine employee queries or direct them to the appropriate person.

• Liaise with vendors and service providers for office supplies, maintenance and event services, and track related orders and invoices.
• Handle confidential employee information with discretion and support HR in meeting applicable internal procedures and statutory documentation requirements.

Requirements

• 1 to 2 years of relevant working experience.
• Prior experience in an HR, administrative or office coordination role.

• Diploma or degree in Human Resource Management, Business Administration or a related field.
• Working knowledge of Singapore employment practices.

• Proficiency in Microsoft Office or equivalent productivity tools.

Skills and competencies

• Organisation and time management, with the ability to handle several tasks at once
• Attention to detail in documentation and record keeping

• Event planning and coordination skills
• Office administration and coordination skills

• Clear written and verbal communication
• Teamwork and a service-oriented approach towards colleagues