Administrative Assistant (M/F)

RESPONSIBILITIES:

The internship represents a professionalizing and very important experience for our students. To assist them in their administrative procedures and to act as a link between the school's services and company contacts, we are recruiting an Administrative Assistant for our ROUEN campus on a CDD contract until the end of July 2026. As part of your duties, your Main missions will be: Information and advice for students and companies

• Front office reception, help desk, and telephone reception for the internship service
• Informing and providing information to students for obtaining their internship agreements
• Informing and responding to company requests (agreements, termination, workplace accidents, internship progress issues...)

Contract management and the entire process

• Providing support to the rest of the team to manage internship agreements and amendments: creation, tutor assignment, student / company interface, management of internship evaluations, follow-ups for unsigned documents
• Note-taking on conflicts (interns- companies) to be reported to the coordinators and Enseignant-Référent
• Updating Excel internship tracking tables
• Establishing the necessary procedures and declarations for students traveling abroad
• Participation in the validation of offers on JOBTEASER
• Participation in the update of the CRM

PROFILE SOUGHT:

You have:

• A minimum of a Bac + 2 level diploma with an administrative orientation
• A good command of Excel
• Proficiency in written and spoken English

You are:

• Capable of working in a team
• Possessing very good interpersonal skills and a sense of service
• Comfortable on the phone
• Rigorous and autonomous

12-month CDD to be filled at the Rouen campus