Management Analyst

This position is located in the National Oceanic and Atmospheric Administration (NOAA), Office of the Under Secretary (UNSEC), with 1 vacancy in Washington, D.C.

Major duties

As a Management Analyst, you will perform the following duties: Serve as a senior analyst and advisor to executive leadership on the evaluation of the effectiveness of office operations or the productivity and efficiency of the office management. Responsible for the strategic, technical and business operations analysis and assessment efforts. Continually analyze and evaluate the assigned program for the effectiveness and efficiency of overall plans, policies and procedures, and recommend systemic adjustment to strategies and improvement initiatives. Responsible for ensuring the efficient administration of the office, including travel, scheduling, personal property accountability and disposal, office equipment, security, safety and health, and other programs and services. Perform comparative analysis of program workload, resources and process indicators and collaborate on plans, policies and programs, to correct adverse trends. Assess management information requirements to influence mission and administrative reporting systems. Utilize results of analyses to effect process improvement and provide recommendations to Senior Leadership for corrective or revised business and management practices and advise Senior Leadership on annual and recurring requirements. Develop authoritative advice and interpretation of policies and developments in the administrative operations of the National Oceanic and Atmospheric Administration (NOAA) and the Department, and associated directives, procedures and regulations. Collect factual information about processes, procedures, deficiencies, and concerns from program representatives in order to assess, evaluate, and determine actions to improve overall efficiency and effectiveness. Analyze new, updated, or established policy or regulations to determine and advise on their impact on mission operations and performance management. Advise Senior Leadership and coordinate program policies, regulations, or objectives to achieve effective operations. Prepare and coordinate briefings, reports, and responses to data requests for use by the higher headquarters. Provide input to and participate in organizational performance, staff, program, and resource reviews. Assess and ensure compliance with Agency and Bureau regulations, procedures, and sound management practices, assessing the effectiveness of operational and administrative control systems and effective utilization of resources. Coordinate risk assessment, internal review scheduling and reporting, root-cause analysis and corrective action tracking. Review audit results and reports to advise management of the impact on operations and performance. Monitor implementation of recommended changes, corrective actions, and milestones. Develop mastery of the enterprise tools used to define, collect, analyze and report data for assessing mission performance.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/

EDUCATION: There is no positive education requirement for this position.

SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the ZA-4 or GS-13 level:

SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the ZA-3 or GS-12 in the Federal service. Specialized experience MUST include all of the following:

• Analyzing program operations to identify strategies or improvements to increase efficiency or effectiveness;
• Reporting on program requirements, policies or procedures to determine and plan for impacts on operations; and
• Providing administrative support to an executive office, such as travel, scheduling, personal property accountability and disposal, office equipment, security, safety and health, and other programs and services.

Education

Substitution of education for specialized experience is not applicable to this vacancy.

Requirements

This position will be filled under the DOC Alternative Personnel System (CAPS). Under CAPS, positions are classified by career, pay plan, and pay band. The ZA-4 is equivalent to the GS-13/14.

Key Requirements:

• Applicants must be U.S. Citizens.
• Suitable for Federal employment, as determined by background investigation.
• More requirements are listed under Qualifications and Additional Information.
• Must be registered for Selective Service, if applicable (www.sss.gov)
• Qualification requirements must be met by the closing date of the announcement.
• If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.

Additional Considerations:

• One year probationary period may be required.
• Payment of relocation expenses (PCS) is not authorized.
• This position requires Noncritical Sensitive Security Clearance.
• Background investigation will be required.
• Continued employment is subject to applicant's successful completion of security investigation and favorable adjudication.
• Failure to successfully meet these requirements will be grounds for termination.
• As a condition of employment for accepting this position, for those required to serve a 1-year probationary period, we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: Your performance and conduct; Needs and interests of the agency; Whether your continued employment would advance organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of then Federal service.
• Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active.
• Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.