Museum Specialist (Art)

The National Gallery of Art welcomes all people to explore art, creativity, and our shared humanity. Millions of people come through our doors each year, with even more online, making us one of the most visited art museums in the world. Our renowned collection includes over 160,000 works of art, from the ancient world to today. Admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.

Major duties

The position is located in the Department of Exhibitions. The incumbent reports directly to the assigned Exhibition Officer and provides primary clerical and administrative support for exhibition administration, performing a variety of duties of an administrative nature for the department, and assisting other Gallery departments with various aspects of exhibition administration. Duties for this position include Obtains, enters and maintains current art exhibition object, donor and lender data in the Gallery's collection management system. Creates exhibition and loan records and tracks object and loan data ensuring adherence to Gallery style and format and accuracy at all stages. Generates checklists and reports. Serves as authority on use of TMS for exhibition object data management and trains others in exhibition-related data entry. Supports management of art loan-related correspondence from initial loan request through final loan completion. Processes outgoing loan letters, produces loan agreements, processes incoming responses, including making translations of foreign correspondence, and documenting and disseminating loan conditions and contractual requirements in digital, written, and verbal formats, e.g., email, reports, Teams posts, digital file shares. Responsible for accurate documentation, adherence to Gallery brand, and compliance with museum practices and industry standards for art loans management. Acts as liaison and contact for internal and external stakeholders for exhibition-related information and information systems. Provides general administrative support for exhibition production and departmental activities, including scheduling meetings; creating, maintaining, and archiving accurate and organized exhibition files, making travel arrangements and processing travel expense reports, performing research of a general or exhibition-specific nature. Supports effective exhibition project management by establishing and tracking deadlines, tasks, and loan statuses in project management software. Collaborates as member of multiple simultaneous exhibition project teams. Assists in preparation and/or proofreading of texts such as object labels, wall texts, brochures, promotional materials, and catalogues.

Qualifications

Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-07 level in the Federal service or private sector performing administrative/operational support for exhibition planning, collections management, cataloguing, or research for an art museum/culture organization. OR 2 full academic years of progressively higher-level graduate education or master's or equivalent graduate degree in a related fields of study including art, history, museum studies, scientific subjects, or other courses related to the position to be filled. Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable. Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable. OPM Qualifications Standard: Individual Occupational Requirements: Museum Specialist and Technician Series 1016 Other Relevant Eligibility Criteria: None Merit promotion applicants must meet the time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level. You must meet all qualification and eligibility requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.

Education

Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Requirements

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. This position is being advertised under Delegated Examining procedures under this announcement; NGA-26-177-DE, https://www.usajobs.gov/GetJob/ViewDetails/884953400 Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.