Executive Officer, Junior Dance, School of Young Talents (2-months)

Roles and Responsibilities

Provide administrative and planning support to ensure the smooth operations of the departments. This includes correspondence, course enrolment, orientation, course enquiries, and documentation.

• Prepare letters and collection of programme fees
• Enrolment and Auditions in May and November
• Prepare Event activities form on an ad-hoc basis for competitions and events
• Prepare and support both Internal and external exams
• Support and work closely with Head of Departments and teaching faculty to ensure smooth operation of classes such as Timetabling – coordination of any changes in the schedule
• Booking of facilities – coordinating with other departments on the use of studio or change of studio when necessary
• Preparation of teaching materials – photocopying, etc
• Assisting during events
• Not limited to the above-mentioned
• Administer, monitor, and track budget and expenditures for the departments.
• Submission of payment vouchers for teachers and claims
• Coordinate publicity and marketing materials for courses and events/production/concerts.
• Use of Eventbrite to set up ticketing services
• Backend preparation to support any events/productions/concerts.
• Perform other ad-hoc duties as required by Heads and Principal

Requirements

• Minimum Diploma qualification with at least 5 years of relevant working experience, preferably in an administrative environment.
• Good spoken and written communication.
• Proficient in MS Office applications and Zoom video conferencing platform.
• A resourceful team player with good interpersonal skills, who is outgoing and independent and possesses good initiative.
• Able to work on weekends and provide support for Junior Dance events.