Trade Operations Executive

The Trade Operations Executive is responsible for managing and coordinating end-to-end international trade operations involving bulk vessel shipments, ISO-tank containers, drums, and IBC (Intermediate Bulk Container) packaging. The role ensures seamless execution of export/import transactions, shipping documentation, logistics coordination, regulatory compliance, and trade finance activities, including the handling of Letters of Credit (L/C). Key Responsibilities Trade and Shipping Operations: ·       Coordinate and monitor import and export shipments via bulk vessels, containers, ISO-tanks, drums and IBC packaging. ·       Arrange bookings with shipping lines, vessel operators, freight forwarders and logistic service providers. ·       Track shipment schedules and ensure timely cargo loading, discharge and delivery. ·       Liaise with customers, vendors and shipping agents to ensure a smooth cargo movement. ·       Monitor inventory and packaging requirements to support shipment planning. Documentation and Compliance: ·       Prepare and verify import and export documentation, including: ·       Commercial Invoices(CI), Packing List, Bills of Lading (B/L), Certificates of Origin (COO), Certificates of Analysis (COA), Insurance Certificates (for CIF shipments), Dangerous Goods Declarations (if applicable) ·       Ensure compliance with international trade regulations, customs requirements, and incoterms. ·       Maintain accurate shipment records and operational reports. Letter of Credit (L/C) and Trade Finance: ·       Review and interpret L/C terms and conditions. ·       Ensure all shipping documents comply with L/C requirements to avoid discrepancies. ·       Coordinate with banks, customers, and internal stakeholders regarding L/C negotiation and document presentation. ·       Prepare and submit L/C documentation within stipulated deadlines. ·       Support collections, bank guarantees, documentary collections, and other trade finance instruments. ·       Monitor payment status and resolve discrepancies related to trade documentation. Customer and Stakeholder Management: ·       Serve as primary contact for customers regarding shipment status and documentation. ·       Coordinate with sales and finance teams to ensure efficient order execution. ·       Address operational issues, shipment delays and customer enquiries on shipment status promptly. Operational Risk Management: ·       Monitor vessel schedules, freight costs, demurrage, detention, and port-related charges. ·       Identify operational risks and propose corrective actions. ·       Ensure compliance with company policies, HSE standards, and regulatory requirements.

Position Requirements ·       Bachelor’s Degree or Diploma in Logistics, Business/Supply Chain Management, Maritime Studies, or related field. ·       At least 2 - 3 years of experience in trade operations, shipping, logistics, or commodity trading. ·       Experience handling bulk vessel shipments, ISO-tanks, drums and IBC packaging. ·       Practical experience in import/export documentation and customs processes. ·       Hands-on experience with L/Cand trade finance documentation. ·       Experience in chemical, petrochemical, or other commodity trading industries. ·       Strong knowledge of international shipping practices and incoterms. ·       Familiarity with bulk liquid cargo operations and tank logistics. ·       Good understanding in trade finance instruments, especially L/C. ·       Excellent documentation and attention-to-details. ·       Strong communication and stakeholder management abilities. ·       Ability to manage multiple shipments simultaneously. ·       Knowledge in IMDG(International Maritime Dangerous Goods) Code, hazardous cargo regulations, and bulk liquid cargo operations. ·       Conversant in Chinese reading and writing will be advantageous to liaise with Chinese speaking associates and China HQ office