Human Resource & Administration Officer

Your tasks

1. Job Summary The HR & Administration Officer is responsible for managing day-to-day human resources operations and ensuring the smooth running of office administration. The role covers recruitment, employee records, payroll coordination, personnel affairs, employee relations, and labor law compliance, alongside office management, supplies, facilities, and administrative documentation.

The position plays a key role in maintaining organized internal operations, supporting employees and managers, and implementing company policies and procedures as NANOvitra continues to grow.

A. Human Resources

• Recruitment & Onboarding: Coordinate job postings, candidate screening, interviews, offer letters, hiring documentation, and employee onboarding.
• Personnel Affairs: Maintain accurate employee records, personnel files, employment contracts, renewals, and HR databases.
• Payroll & Benefits: Prepare monthly payroll inputs, including attendance, overtime, leave balances, deductions, and allowances; coordinate with the responsible payroll or finance team.
• Social & Medical Insurance: Handle employee registration, updates, and required documentation for social insurance and medical insurance.
• Employee Relations: Address employee inquiries, support conflict resolution, and coordinate disciplinary procedures in accordance with company policies.
• Attendance & Leave Management: Monitor attendance, lateness, absenteeism, leave requests, and related records.
• Performance Management & Training: Coordinate performance appraisals, KPI documentation, training activities, and employee development initiatives.
• Policies & Compliance: Implement and update HR policies, job descriptions, organizational charts, and procedures while ensuring compliance with applicable Egyptian labor and social insurance regulations.
• Employee Lifecycle: Manage resignation documentation, exit interviews, clearance procedures, and final settlement coordination.
• HR Reporting: Prepare regular reports on headcount, attendance, turnover, recruitment, and other HR metrics.

B. Administration & Office Management

• Office Operations: Ensure the office runs smoothly and maintain a professional, organized working environment.
• Supplies & Procurement: Monitor office supplies and consumables, maintain inventory records, and coordinate purchasing and replenishment.
• Facilities & Maintenance: Coordinate office maintenance, repairs, cleaning, utilities, and other facility-related requirements.
• Vendor Coordination: Liaise with suppliers, maintenance providers, service companies, and other administrative vendors.
• Administrative Documentation: Maintain organized records of company documents, administrative correspondence, invoices, contracts, and service agreements.
• Asset Management: Maintain an inventory of office equipment, furniture, and company assets, including records of allocation and handover.
• Logistics & Coordination: Arrange meetings, visitors, courier services, business-related administrative requirements, and other office logistics as needed.
• Administrative Support: Assist management and other departments with documentation, scheduling, and day-to-day administrative requests.
• Cost & Expense Tracking: Monitor routine administrative expenses, maintain supporting records, and coordinate approvals with management and finance.

Requirements

3. Job Requirements

• Bachelor's degree in Human Resources, Business Administration, Commerce, Law, or a related field.
• 3–4 years of relevant experience in HR and administration, preferably in cosmetics, personal care, FMCG, pharmaceutical, or manufacturing companies.
• Good knowledge of Egyptian labor law, personnel affairs, and social insurance procedures.
• Practical experience in recruitment, employee records, attendance management, payroll coordination, and office administration.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with HR software or ERP systems, such as Odoo or SAP, is an advantage.
• Strong organizational, coordination, and documentation skills.
• Very good English communication skills, written and spoken.

4. Key Competencies

• Strong organizational and time-management skills.
• Attention to detail and accuracy in documentation.
• Effective communication and interpersonal skills.
• Confidentiality, integrity, and professionalism.
• Problem-solving and multitasking abilities.
• Proactive approach to office management and operational efficiency.
• Ability to coordinate effectively with employees, managers, and external service providers.

What we offer

• Competitive salary package.
• Social and medical insurance.
• Opportunity for professional development and career growth within an expanding company.