Assistant / Backoffice (German-speaking, remote)

NAIRON GmbH is a Swiss startup developing AI voice agents, which handle phone calls on behalf of businesses, answering inquiries and facilitating communication with their customers.

Our platform supports real-time communication, both via telephone and web, and integrates with our customers' telephony systems and business applications. We believe in clear communication, carefully designed solutions, and meaningful collaboration.

As an Assistant / Backoffice at NAIRON, you contribute to the smooth daily operation of the company, supporting the administration and the team in organizing and coordinating their tasks. Your responsibilities include:

• Organizing calendars, appointments, and meetings, both within the company and with customers and partners.
• Supporting accounting processes, collecting receipts, tracking invoices, and coordinating communication with our accounting department or external tax advisor.
• Communicating with customers and managing related matters, such as contracts, invoices, and meeting scheduling.
• Handling daily administrative support tasks, such as filing, managing contracts and suppliers, orders, and equipment.
• Preparing and drafting documents, presentations, and meeting minutes.
• Contributing to the improvement of our internal processes and work standards.

Required Qualifications:

• Comfort in using office tools, electronic calendars, and video conferencing applications.
• Basic understanding of accounting processes and financial management.
• Excellent knowledge of German, C2 level, in both spoken and written form, as the work is conducted entirely in German.
• Very good knowledge of English, at least B2 level.
• Reliability, discretion, and organizational skills.
• Ability to work independently, prioritize correctly, and maintain the big picture, even when there are many pending tasks simultaneously.

Additional Qualifications:

• Previous experience in an administrative support (assistant), office management, or backoffice position, ideally in a startup or small business.
• Experience using CRM systems or accounting software.

Benefits:

• Part-time or full-time employment: The position is offered with the option that suits you.
• Flexibility in working style: You work entirely remotely or from a co-working space, depending on what serves you best.
• Company equipment: We provide all employees with a company laptop and mobile phone.
• Meaningful collaboration: Become part of a small and agile team, where your contribution truly matters.
• Professional development: You take on diverse responsibilities in a growing company, with opportunities to take initiative and more responsibility.