Office Manager (m/f/x) - Chicago

Mutares SE & Co. KGaA, Munich ( www.mutares.com ), as a listed private equity holding company, acquires medium-sized companies in special situations, which show significant operational improvement potential and are sold again after undergoing a repositioning and stabilization process. Mutares actively supports its portfolio companies with its own investment and operations teams and through strategic add-on acquisitions. The focus is on companies with revenues ranging from EUR 100 million to EUR 750 million, across various industries. The aim is to achieve a clear value increase with a focus on sustainable, long-term growth of the portfolio company.

Your Tasks Manage day-to-day office operations, ensuring a smooth and professional workplace environment, including front desk activities, travel coordination, deliveries, and expense management

Ensure the smooth running of a fast-paced M&A office while acting as the key liaison for the remote operations team

Manage office supply inventory, equipment, vendors, and be the main point of contact for landlord and service providers

Support the smooth function of a small but busy M&A office-based team and be the main point of contact for a remote operations team

Assist with HR operations, including payroll coordination, employee records management, and benefits administration

Support onboarding activities for new hires, ensuring a smooth employee experience and compliance with local policies and procedures

Provide administrative support to senior stakeholders, including calendar management, travel coordination, meeting organization, and general office operations

Develop and improve administrative processes and office procedures

Your Profile Previous experience in Office Management, Administration, HR, or a comparable role is a plus

Friendly, professional, and service-oriented approach, with strong communication skills

Highly organized and adaptable, comfortable managing changing priorities in a fast-paced environment

Practical, proactive, and solution-oriented mindset with a hands-on attitude

Ability to work independently, take ownership, and support a wide range of operational and administrative topics

What Mutares offers Work in a highly motivated, international, committed, and agile team that enjoys working together

Exciting work environment with varied challenges, strategic influence, and tasks for continuous personal and professional development

Flat hierarchies, fast decision-making processes, and room for your own ideas

Regular team events and offsites