[Remote/WFH] Part-Time HR & Administration Coordinator

Working hours: Approximately 10 hours per week Reporting to: Indonesia Country Representative and MultitudeX PTE. LTD. in Singapore

About MultitudeX MultitudeX PTE. LTD. is a Singapore-headquartered company with a representative office in Indonesia. We are looking for a dependable Part-Time HR & Administration Coordinator to support our local employees, statutory administration and representative-office operations. MultitudeX is an affiliated organisation of HeadHunters HQ.

Key Responsibilities

• Coordinate employee onboarding and offboarding in Indonesia.
• Prepare employment agreements, HR letters and onboarding documents using approved company templates.
• Arrange documents for review, approval and signature by authorised representatives.
• Maintain accurate and confidential employee records.
• Collect and verify employee information required for payroll, BPJS and statutory reporting.
• Review HR information generated through the company’s automated reporting systems before submission.
• Prepare and process monthly payroll, including salaries, allowances, deductions, overtime, BPJS contributions and applicable payroll taxes.
• Generate payslips and payroll reports for management review and approval.
• Coordinate salary payments and statutory submissions after receiving management approval.
• Liaise with external accounting, legal and government-service providers when required.
• Monitor employment contract expiry dates, probation periods, leave records and statutory deadlines.
• Serve as the first point of contact for routine employee enquiries.
• Support recruitment coordination, including interview scheduling and preparation of employment documentation.
• Assist the Country Representative with general representative-office administration.
• Escalate sensitive employment, disciplinary and compliance matters to management.
• Subject to formal written authorisation, background checks and legal approval, sign selected routine HR and administrative documents for the company.

Requirements

• Diploma or degree in Human Resources, Business Administration, Accounting or a related field.
• At least three years of relevant HR, payroll or administrative experience in Indonesia.
• Familiarity with employee onboarding, BPJS and Indonesian employment administration.
• Proficient in Bahasa Indonesia and able to communicate professionally in English.
• Organised, detail-oriented and able to work independently.
• Trustworthy and capable of handling confidential employee information.
• Comfortable using spreadsheets, cloud-based systems and automated workflows.
• Must reside in Indonesia and be available to attend occasional in-person appointments when required.
• Experience supporting a foreign company or representative office would be advantageous.

Skills: Teamwork, English Communication, Bpjs, Microsoft Office, Administration, Office Administration, Indonesian Employment Law, Payroll Administration, Employee Records Management, HRIS Database Management, Payroll, HR Administration, Recruitment, HR Policies