Admin cum Purchaser
Your tasks
- Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.
- Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.
- Purchase Reports & Invoicing
- Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).
- Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.
- Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.
- Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.
- Purchasing Operations
- Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.
- Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.
- Track order delivery dates, monitor inventory levels, and assist with regular stock counts.
- General Administration
- Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).
- Manage office supplies and pantry inventory, including stock checks and restocking.
- Handle classification, archiving, and data entry for administrative documents, contracts, and files.
- Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.
Requirements
Job Requirements
- Business Administration, Supply Chain, Accounting, or a related field.
- 1–2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
- Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
- Proficient in Microsoft Office
- Good communication and coordination skills to effectively liaise with various departments and suppliers.
What we offer
Annual Leave: 12 days onwards
Other
Working Hours: 8 hours per working day
Work Week: 6 off days per month