BUSINESS MANAGEMENT ASSISTANT (M/F)

MOMENTI, Recruitment and Headhunting Firm, is looking for a Management Assistant located in Paris 1 on behalf of its client for a CDI (permanent contract). Joining our client means joining a pleasant structure that is looking for autonomous individuals who will be able to integrate sustainably within the teams.

Under the responsibility of the Accounting and Administrative Manager, your main missions will be as follows:

General Secretariat:

• Ensure physical and telephone reception.
• Perform the entry and formatting of quotes/invoices (Excel).
• Manage the mailbox and routine requests.
• Organize business travel (tickets, hotels).
• Manage shipments and transport (DHL, FedEx...).
• Perform archiving, filing, and ensure the proper maintenance of the premises.

Administrative Project Management:

• Prepare and send administrative documents related to construction sites/projects.
• Perform badge requests, subcontractor declarations, etc.

Accounting Assistant:

• Keep the payment schedule up to date (Excel).
• Prepare and control expense reports.
• Reconcile and file bank card statements.
• Track workers' hours.
• Verify delivery notes.
• Copy and file invoices and then, eventually, enter invoices into the accounting software.

• From a bac +2 level training;
• Minimum of 5 years of experience;
• Good mastery of Pack Office, ease with IT tools in general;
• Mastery of the English language mandatory (written and oral),
• Due to its nature, this position requires qualities of confidentiality, respect for procedures, rigor, organization, and communication;
• You have a taste for teamwork and possess interpersonal skills;