Administrative Assistant

About the company

Department: Administration Department

Your tasks

1. Job Purpose

To provide administrative and organizational support to ensure efficient daily office operations, maintain accurate documentation, coordinate communication between departments, and assist management in completing administrative tasks effectively.

1. Key Responsibilities

A. Administrative Support

• Provide daily administrative support to the Administration Department.

• Prepare, organize, and maintain administrative documents, reports, and records.

• Handle incoming and outgoing correspondence, emails, and official letters.

• Maintain an organized filing system for physical and electronic documents.

• Prepare presentations, spreadsheets, and administrative reports as required.

B. Office Coordination

• Coordinate meetings, appointments, and administrative schedules.

• Prepare meeting agendas, record meeting minutes, and follow up on assigned action items.

• Facilitate communication and coordination between different departments.

• Assist in organizing internal meetings, company events, and official visits.

• Support management in following up on administrative assignments and deadlines.

C. Documentation & Data Management

• Maintain and update administrative databases and records.

• Ensure accuracy, confidentiality, and proper organization of company documents.

• Track administrative requests, approvals, and related documentation.

• Prepare periodic reports on administrative activities.

• Support the implementation of document control procedures.

D. Office Supplies & Administrative Requests

• Monitor office stationery and administrative supply requirements.

• Prepare internal purchase requests for office supplies and administrative materials.

• Coordinate with the Purchasing Department regarding administrative requirements.

• Maintain records of office supply requests and distributions.

• Follow up on administrative service requests with the responsible departments.

E. Internal & External Communication

• Communicate with internal departments regarding administrative matters.

• Coordinate with external service providers when required.

• Prepare professional emails, letters, and official correspondence.

• Ensure timely communication of administrative instructions and updates.

• Follow up on pending administrative requests and report delays.

F. Compliance & Confidentiality

• Follow company administrative policies and procedures.

• Maintain confidentiality of company information and documents.

• Support compliance with internal administrative regulations.

• Report administrative issues and irregularities to the Administrative Manager.

Requirements

Education

• Bachelor’s degree in business administration, Commerce, or a related field.

• 1–3 years of experience in administrative support or office administration.

• Previous experience in a manufacturing or industrial environment is preferred.

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook).

• Good knowledge of document management and filing systems.

• Familiarity with ERP systems is an advantage.

• Good written and verbal communication skills in English and Arabic.

1. Required Competencies

• Organizational and time management skills.

• Attention to detail and accuracy.

• Communication and interpersonal skills.

• Multitasking and prioritization.

• Problem-solving skills.

• Confidentiality and professional conduct.

• Teamwork and coordination.

• Ability to work under pressure.

Other

Job Description – Administrative Assistant Job Title: Administrative Assistant

Reports To: Administrative Manager

Job Location: Factory / Head Office