Purchasing Coordinator

Job Description: This role is essential in executing all operations related to the procure-to-pay process. The purchasing coordinator will report directly to the Purchasing Operations Manager and work closely with various stakeholders to ensure efficient purchasing and supply chain activities.

Role Summary: The Purchasing Coordinator will assist in managing the documentation of all purchasing steps, including Purchase Orders (POs), shipments, and supplier payments. This position involves coordinating supplier communications, follow-ups, and reporting on order statuses, production schedules, and inventory levels as directed by the Purchasing Operations Manager. This role requires a proactive approach and excellent organizational skills to ensure the smooth execution of purchasing operations.

Key Responsibilities: Support the Procure-to-Pay Process : Assist in managing all operations related to the procure-to-pay cycle, including the processing of Purchase Orders, shipment tracking, and supplier payment processing.

Documentation Management : Ensure accurate documentation of all purchasing transactions, maintaining organized records to facilitate compliance and operational efficiency.

Supplier Communication and Follow-Up : Maintain effective communication with suppliers regarding order status, shipment details, and payment inquiries, ensuring timely responses.

Coordinate with Stakeholders : Collaborate with various departments, including sales, finance, and planning, to gather necessary information and report on purchasing activities.

Data Entry and Reporting : Assist in updating purchasing databases, tracking orders, and preparing reports on inventory levels, order statuses, and other relevant metrics.

Assist in Process Improvement : Identify opportunities for process enhancements and share suggestions with the Purchasing Operations Manager to drive efficiency.

Support Team Functions : Work closely with the Purchasing Operations Manager and other team members to ensure coordinated efforts in fulfilling procurement objectives.

Experience : 1-3 years of experience in purchasing, procurement, or supply chain management, preferably within the automotive or tire industries.

Strong Organizational Skills : Proven ability to manage multiple tasks and maintain organization in a fast-paced environment.

Detail-Oriented : Sharp attention to detail to ensure accuracy in purchasing operations and documentation.

Effective Communication Skills : Strong written and verbal communication skills to facilitate effective interactions with suppliers and internal stakeholders.

Proficient in MS Office : Strong skills in Microsoft Excel and other MS Office applications, with the ability to create reports and assist in presentations.

Team Player : Demonstrated ability to work collaboratively within a team environment and contribute to departmental goals.

Proactive and Self-Motivated : Committed to achieving results and continuously seeking opportunities for improvement.

Culturally Sensitive : Able to navigate diverse environments and maintain effective relationships across various backgrounds.

Education: Bachelor’s degree in business administration, Supply Chain Management, or a related field is preferred.