Office Manager

Overseeing general office operation.

Following up of all emails sent and received.

Coordinating appointments and meetings and managing staff calendars and schedules.

Handling proposals and contracts with clients in accordance with the office partners.

Recording invoices, e invoices and the revenue process within the system.

Tracing the cheques/transfers/cash collected to match with the invoices.

Purchasing office supplies and equipment and maintaining proper stock levels.

Producing reports, composing correspondence, and drafting new contracts.

Creating presentations and other management-level reports.

Coordinate with IT department on all office equipment.

Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

Knowledge of Office Administrator responsibilities, systems and procedures

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Hands on experience with office machines (e.g. fax machines and printers)

Familiarity with email scheduling tools, like Email Scheduler and Boomerang

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

Bachelor degree is must; additional qualification as an Administrative assistant or Secretary will be a plus